diff --git a/doc/admin.md b/doc/admin.md deleted file mode 100644 index 6cbb0d9..0000000 --- a/doc/admin.md +++ /dev/null @@ -1,23 +0,0 @@ -# Admin - -* Siegrid Vanderveken - Secretary for our departement -* Roland Jaumain - Printers, buying computers -* Isabelle Legrain [UCLouvain page](https://uclouvain.be/fr/repertoires/isabelle.legrain) - Financial secretary - -> isabelle.legrain@uclouvain.be -> Place Cardinal Mercier 10 bte L3.05.01 – B1348 Louvain-la-Neuve -> Tél. +32 (010)47 82 56 - Bureau D120 - -* Nadine Fraselles -* Lorraine Jacobs - -When you get paid? -Les salaires sont versés 2 jours ouvrables avant le dernier jour du mois. - -Holidays (official UCL “rules”)? -20 jours de congé légaux -6 jours de congé conventionnels (dont 2-3 utilisés entre Noël et Nouvel an) -A prendre en accord avec votre promoteur - -1 jour de congé pour la fête de la Communauté française (27 septembre) si celle-ci tombe un jour ouvrable. -Congés de circonstance: voir portail diff --git a/doc/code_and_data_management.md b/doc/code_and_data_management.md deleted file mode 100644 index fa11fc5..0000000 --- a/doc/code_and_data_management.md +++ /dev/null @@ -1,89 +0,0 @@ -# Code and data arrangement - -## Version control - -In the lab we (try) to stick to version control for code with git/github and data with datalad and gin. Somewhere else is already mentioned but repetita iuvant so -1. Install git on your computer -2. Create a GITHUB account and ask to be added to the lab organization [https://github.com/cpp-lln-lab] -3. Make sure you have your SSH key for GITHUB following this tutorial -4. Have a look at this doc to have a first idea on how to contribute on github -5. Have a look around cause we already have a lot of ready to use code ;) -6. Make sure you are set up with the following tools having a look at this doc’s first section - 1. Datalad (in a nutshell git for data but checkout more here https://handbook.datalad.org/en/latest/) - 2. Gin (host server for data, good for “unlimited” and free cloud back and private and public data sharing) -7. Ask to be added to the Gin organization of the lab to start storing your data there - -## Data management -for MRI data the lab is moving towards using the BIDS data structure -* bids starter kit -* bids specification - -### Official GIN/DATALAD CPP dataset organization - - -[WIP] Checklist to make an official “raw” repo (bids, bids-validator checked, standard CPP data organization (eg group naming, task naming, readme with link to published/preprint, etc)) - -[WIP - Just dropping useful links here for now] - -Data: - -Dataset summary (put together all the bidsified raw and derivatives repos of the lab and summarize metadata in a table) https://cpp-lln-lab.github.io/Datasets/ -repo to edit it: https://github.com/cpp-lln-lab/Datasets - -main organization for "structured": data saving and conversion control and sharing with “raw” (bidsifield) and “derivatives” and “source” repos: https://gin.g-node.org/cpp-lln-lab - - -Guidelines to maintain the CPP dataset https://github.com/cpp-lln-lab/dataset_maintenance - -Datalad superdataset to grab all the repo together: -https://github.com/cpp-lln-lab/cpp-lln-lab_derivatives -https://github.com/cpp-lln-lab/cpp-lln-lab_source - -Tools: -https://github.com/cpp-lln-lab/template_datalad_bids-raw -https://github.com/cpp-lln-lab/CPP_dcm2Bids -https://github.com/cpp-lln-lab/letswave_bids_import -https://github.com/cpp-lln-lab/eeg_bids_conversion - - - -## Other back ups - - -### IONS cloud storage - - -http://sss-intranet.icp.ucl.ac.be/wiki/index.php/Storage_access#Groups - -cooked step by step for MacOS users: - -1. Open Finder -2. Go menu -3. Element Connect to server -4. Add address smb://sss-samba.icp.ucl.ac.be/cosy-oc -5. Use your UCLouvain credentials when asked -6. Add the opened folder as a favorite (top of the right panel) - - -Short guidelines: -* not suitable for an “online” usage (eg running analyses within the folder), it is a cloud service so reading and writing is as fast as your internet connection -* Long term storage -* Please, be organized. Imagine that another person in the future will open that folder and make sense of the content in less than 2 minutes -* Add README files to help the future user understand what’s inside that folder (e.g. dicoms from the study XXX published in XXX code for conversion/analyses here github.com/xxx, copy of this dataset is also on gin.g-node.org/xxx) - -What to put there? Should not become a data dump so not just a new space where a user can free up her/his hard disk - - - -## Get organised - -### Code style guides - - -matlab -https://www.mathworks.com/matlabcentral/fileexchange/46056-matlab-style-guidelines-2-0 - -### Useful links - -A quick thread on how to organize your scripts: -https://twitter.com/wmvanvliet/status/1240907591791886337 diff --git a/doc/contributing.md b/doc/contributing.md index 299e93f..a99b2d4 100644 --- a/doc/contributing.md +++ b/doc/contributing.md @@ -1,4 +1,4 @@ -# CONTRIBUTING +# Contributing This is a common effort, please contribute actively to this docs. If something is unclear, incorrect, or incomplete; if something needs to be updated or if you found a new and cool feature, consider adding it yourself. @@ -20,9 +20,7 @@ If you're new to markdown, here's a quick [markdown cheatsheet](https://www.mark Before making any modification, remember that this guide is publicly accessible by anyone. If you want to add any potentially sensitive information (e.g. participants codes, passwords of shared accounts), consider making a private password-protected document that can be linked via the lab guide. If you're unsure about what to do or how to do, get in touch with the maintainers of the guide. - ### Edit from github - 1. Browse the repo to find the the markdown file you want to edit (e.g. the one for this section is [contributing.md](https://github.com/cpp-lln-lab/CPP_HPC/blob/main/doc/contributing.md)) and click on `edit` (the pen icon) on the top right 2. Edit the file with your changes 3. When done, click on `commit changes` (green botton on the top right), select `Create a new branch for this commit and start a Pull Request`, and then `Commit changes` @@ -32,9 +30,7 @@ Before making any modification, remember that this guide is publicly accessible To change the website structure (add, reorder, rename sections), see the file `mkdocs.yml` and the section `Pages`. - ### Edit locally - If you're unfamiliar with the terms used here, check out the [git cheatsheet](https://training.github.com/downloads/github-git-cheat-sheet/) 1. fork this repository diff --git a/doc/google_calendar.md b/doc/google_calendar.md deleted file mode 100644 index 9ecba32..0000000 --- a/doc/google_calendar.md +++ /dev/null @@ -1,16 +0,0 @@ -# Google calendar - -We have several google calendars used for several purposes: - -[CPP-LAB : all events](https://calendar.google.com/calendar?cid=a21kcmMybWp1MXNkaDJ2dGZiMDZkbjc2ZmtAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ) → for most of the information - -[CPP-LAB : courses](https://calendar.google.com/calendar?cid=c3U0bDFkdjk5NDhrbDM2Y3JoazFnOHNmbjhAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ) → only put there events or info that correspond to courses worth attending - -[CPP-LAB : Behavioural](https://calendar.google.com/calendar?cid=ajl0bThzY3M4aHBqY2txcGVwcTRldXFrNzhAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ) → to book the testing room and the desktop in it - -[CPP-LAB Laptop computer](https://calendar.google.com/calendar?cid=bDluaGw5bnE3cmxmYmpjNjNiZThtc3VtbTRAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ) : → to book the testing laptop - -[CPP-LAB : meetings](https://calendar.google.com/calendar/u/0?cid=YTIxZDdmZGJlMTI1ZWJiNWFjNWQ3ZjEyMGM2ZTllMTkyNzQ2MGQzZmQxMmEzMDY4MjMxOTA2NTZiYmVhM2JiYUBncm91cC5jYWxlbmRhci5nb29nbGUuY29t) → to know when are Olivier’s availabilities - -[fMRI booking](https://calendar.google.com/calendar/u/0?cid=Y2hzMWE0M3ZjYmxqazlqbjBuMzVnNXJoa3NAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ) → to share our bookings with other CPP-StLuc-MRI-users, in case of needed help or facilitate last minute hours takeover - diff --git a/doc/grants.md b/doc/grants.md deleted file mode 100644 index 505a4c1..0000000 --- a/doc/grants.md +++ /dev/null @@ -1,74 +0,0 @@ -# Grants - -[More ideas here](https://intranet.uclouvain.be/en/myucl/administrations/adre/research-funding-opportunities.html) - - -Contact person at UCL can help a lot: Anouk Distelman - - -Credits / money for PhD students is rolled over from one year to the next - -## Travel - -### FNRS - -- 2 months in advance for within EU, 3 months for outside EU -- **don’t need to be FNRS to apply** -- Provide max. 2 conference grants per institute - -[FNRS Mobilité](https://www.frs-fnrs.be/fr/financements/mobilite-monde) - -**PLEASE NOTE they deadline is very strict! No possibility to apply if you miss the deadline** - - -### IPSY - -[IPSY Fundings](https://intranet.uclouvain.be/fr/myucl/instituts-recherche/ipsy/formulaire-de-demande-d-indemnisation-pour-les-colloques.html) - -You get the grant as a refund AFTER the conference. You have to provide the certificate of attendance as well as transport ticket and hotel receipt - -PLEASE NOTE there is a limit of amount refundable based on the country you are traveling to. You can check the max amount at this link: 15_1.pdf (uclouvain.be) - -IPSY provide 700 EURO budget for PhD students who don’t have conference funding from their own scholarships. - -[Regulations](https://uclouvain.sharepoint.com/sites/ipsy/Documents%20partages/Forms/AllItems.aspx?id=%2Fsites%2Fipsy%2FDocuments%20partages%2FEntrep%C3%B4t%20Web%20IPSY%2FR%C3%A8glement%20attribution%20subvention%20congr%C3%A8soct%5F%5F%2Epdf&parent=%2Fsites%2Fipsy%2FDocuments%20partages%2FEntrep%C3%B4t%20Web%20IPSY) - -[Apply form](https://intranet.uclouvain.be/fr/myucl/instituts-recherche/ipsy/formulaire-de-demande-d-indemnisation-pour-les-colloques.html) - -should submit one month before the conference. - -### WBI - -### PhDs - -### Post-docs - -### Others -- neurocs -- social -- education -- IONS -- cemo -- cosy - - -### Inviting people -IPSY covers the cost (travel and accommodation - max 500€) to invite a researcher in the institute, if we organise an IPSY seminar. - -[Link to request for a seminar](https://intranet.uclouvain.be/fr/myucl/instituts-recherche/ipsy/formulaire-de-demande-d-indemnisation-pour-l-organisation-d-un-seminaire-0.html) - -[Regulations for this](https://uclouvain.sharepoint.com/sites/ipsy/Documents%20partages/Forms/AllItems.aspx?id=%2Fsites%2Fipsy%2FDocuments%20partages%2FEntrep%C3%B4t%20Web%20IPSY%2FR%C3%A8glement%20attribution%20subvention%20s%C3%A9minaire%20IPSY%20%282%29%2Epdf&parent=%2Fsites%2Fipsy%2FDocuments%20partages%2FEntrep%C3%B4t%20Web%20IPSY) - - -Contact person : Nadine Fraselle - - -### Reimbursement Conference/Other “Note de Frais” - -[See this doc for grants and reimbursement](https://docs.google.com/document/d/1ywwzlIhJvgMxXYCsDlkh61XJhQb8iqDqRmQGrsT1iRI/edit?usp=sharing) - - -Asking reimbursement for year X needs to be done before the end of january year X+1. - -Reimbursements must be done online through your MyUcl. For adding the “Note de frais” widget see [here](https://myalfresco.uclouvain.be/alfresco/service/ucl/streamDownload/workspace/SpacesStore/5787be5d-26de-404d-bbed-529b48bad96d/QUICK%20START%20GUIDE%20Widget%20SAP%20Finance_english%20version.pdf) and for how to open a request see here. For any problem contact Isabelle Legrain - diff --git a/doc/index.md b/doc/index.md index 4f787d6..653ba16 100644 --- a/doc/index.md +++ b/doc/index.md @@ -1,10 +1,31 @@ # CPP Lab Guide -Can you read me? +Welcome to the Crossmodal Perception and Plasticity (CPP) Lab! + ## FAQ -What is the meaning of life? 42 +Here's a few common questions that can help you use this guide. [WIP] + +### How to navigate this guide? +The guide is divided in three main sections: + +1. Welcome - mostly for newcomers to get acquainted to the lab and the place +2. Life in the lab - for daily problems that are not related to the research +3. Research - for sciency stuff and for tips about science outreach + +If you are starting in the lab, we reccommend to check out sections 1 and 2 first, to get a hang of what you need to kick-start your time in the lab. +If you have a specific question, the subsections will help you find your answer. + +### Why is it mostly empty? +The whole guide is a work in progress. It started from a old obsolete gdoc file and we are now trying to imporve it and expand it. + +### There is an empty section that I urgently need. What do I do? +To get your answer in quickly, it's better to contact lab members directly as the guide may take a bit of time to have all the information. Once you find your answer, please get in touch to contribute it to the guide, so the next person will not have your same problem. + +### There is an empty section that I could fill with information. How do I do? +Check out how to contribute below. + ## Contributing diff --git a/doc/using_the_computer_cluster.md b/doc/lab_life/computers/cluster_computer.md similarity index 89% rename from doc/using_the_computer_cluster.md rename to doc/lab_life/computers/cluster_computer.md index 7d8b768..f0a7964 100644 --- a/doc/using_the_computer_cluster.md +++ b/doc/lab_life/computers/cluster_computer.md @@ -1,4 +1,11 @@ -# Using the computer cluster +# Cluster Computer + +## General information + +## How to set up + +## Common practices + If you used the CECI (UCL cluster) for your project, mention it like this in the acknowledge section of your paper: > “Computational resources have been provided by the supercomputing facilities of the Université catholique de Louvain (CISM/UCL) and the Consortium des Équipements de Calcul Intensif en Fédération Wallonie Bruxelles (CÉCI) funded by the Fond de la Recherche Scientifique de Belgique (F.R.S.-FNRS) under convention 2.5020.11 and by the Walloon Region” diff --git a/doc/lab_life/computers/computers_index.md b/doc/lab_life/computers/computers_index.md new file mode 100644 index 0000000..4f21d2e --- /dev/null +++ b/doc/lab_life/computers/computers_index.md @@ -0,0 +1,9 @@ +# Computing resources + +## General information + +## iMACs + +## Monster computer + +## Cluster \ No newline at end of file diff --git a/doc/iMac_in_the_lab.md b/doc/lab_life/computers/imac_computers.md similarity index 79% rename from doc/iMac_in_the_lab.md rename to doc/lab_life/computers/imac_computers.md index 571c731..f0d5c05 100644 --- a/doc/iMac_in_the_lab.md +++ b/doc/lab_life/computers/imac_computers.md @@ -1,6 +1,13 @@ +# iMACs available in the lab + +## General information There are currently (update: July 2024) 4 iMacs in the lab. If you want information about a computer or iMac in the lab, please consult this [google sheet](https://docs.google.com/spreadsheets/d/1U5_rjj5mzXzh_8bLA_Rx3FmDdpYIUx2Y_z8SJPnKTHg/edit?usp=sharing). +## How to set up + + +## Common practices It is good practice to create your own account on the computer in order not to install on the same account a different version of Matlab Tools. -All iMacs have an **admin** account. See the google sheet above for the passwords. \ No newline at end of file +All iMacs have an **admin** account. See the google sheet above for the passwords. diff --git a/doc/lab_life/computers/monster_computer.md b/doc/lab_life/computers/monster_computer.md new file mode 100644 index 0000000..03819c8 --- /dev/null +++ b/doc/lab_life/computers/monster_computer.md @@ -0,0 +1,7 @@ +# Monster computer + +## General information + +## How to set up + +## Common practices \ No newline at end of file diff --git a/doc/for_phd_students.md b/doc/lab_life/doctoral_schools.md similarity index 82% rename from doc/for_phd_students.md rename to doc/lab_life/doctoral_schools.md index f230c0c..57f36f4 100644 --- a/doc/for_phd_students.md +++ b/doc/lab_life/doctoral_schools.md @@ -1,59 +1,59 @@ -# Classes -Some of the courses available can be found here: +# Doctoral schools -* [Thematic Doctoral School (EDT) in PSYChological Sciences and EDUCATIONation](https://uclouvain.be/fr/facultes/psp/psyceduc.html) +## Biomedical school -The statistics unit also provides some courses: -* [training courses in multiple statistical methods](https://sites.uclouvain.be/training/smcs/index.php?page=services&spage=formation&l=fr) +## Psychology school + + +## Particular cases (e.g. global partnership, interdisciplinary PhDs, ...) +## Classes +Some of the courses available can be found here: +* [Thematic Doctoral School (EDT) in PSYChological Sciences and EDUCATIONation](https://uclouvain.be/fr/facultes/psp/psyceduc.html) + +The statistics unit also provides some courses: +* [training courses in multiple statistical methods](https://sites.uclouvain.be/training/smcs/index.php?page=services&spage=formation&l=fr) + Before enrolling in a course, you might want to double-check the prerequisites for the courses/credits with your doctoral school and the person of reference (for Psychological Sciences: Martine Janssens, for Biomedical School: Sandrin Wollanders). **Careful**: some courses have a limit for attendance and you might want to enrol in time. -## Credits +## Credits you can find English-version forms for annual meetings, mid-term evaluation and credit validation [here](https://uclouvain.be/en/faculties/psp/formulaires-informations-pratiques.html). ## Defending the PhD (IPSY rules) - Each doctoral student in IPSY has a thesis budget to cover some of the expenses (according to certain rules). ### Rules as of June 2023: - - There is indeed an envelope of 881 € per PhD student which will be distributed/used as follows: * 250 €: Maximum lump sum paid by the faculty for printing. This amount has been calculated to cover the printing of copies for a jury. No expenses above this budget will be reimbursed by the faculty. You can choose where to print. For instance, for approx. 200 pages, with 30 in colours, CIACO charges 35 EUR per copy. FACOPY 17 EUR. * 150 €: Maximum amount for the organisation of the drink after the public defence. You can buy your own drinks/chips or ask Siegrid to take care of it. - No expenses above this budget will be reimbursed by the faculty. - -Any balance will be paid by the doctoral student; - - -The balance of the "thesis" budget can be used for : +Any balance will be paid by the doctoral student. +The balance of the "thesis" budget can be used for: * Possible travel of jury members - * reservation of train, plane, hotel, etc. - * printing the draft thesis, sending the thesis to the jury members, etc. The doctoral student must pay particular attention to the following guidelines: -### Practical organisation: travel of a jury member, travel, etc. + +#### Practical organisation: travel of a jury member, travel, etc. * The IPSY Secretary -### Budget, reimbursements, balance and amounts available +#### Budget, reimbursements, balance and amounts available * The CLC IPSY manager, my colleague Mr Achraf TSSICHE -### Format, layout, etc. +#### Format, layout, etc. * The IPSY Editorial Assistant, my colleague Marianne BOURGUIGNON marianne.bourguignon@uclouvain.be diff --git a/doc/lab_life/grants/funding_seminars.md b/doc/lab_life/grants/funding_seminars.md new file mode 100644 index 0000000..f7ac340 --- /dev/null +++ b/doc/lab_life/grants/funding_seminars.md @@ -0,0 +1,11 @@ +# Funding seminars and invited speakers + +## Inviting people + +IPSY covers the cost (travel and accommodation - max 500€) to invite a researcher in the institute, if we organise an IPSY seminar. + +[Link to request for a seminar](https://intranet.uclouvain.be/fr/myucl/instituts-recherche/ipsy/formulaire-de-demande-d-indemnisation-pour-l-organisation-d-un-seminaire-0.html) + +[Regulations for this](https://uclouvain.sharepoint.com/sites/ipsy/Documents%20partages/Forms/AllItems.aspx?id=%2Fsites%2Fipsy%2FDocuments%20partages%2FEntrep%C3%B4t%20Web%20IPSY%2FR%C3%A8glement%20attribution%20subvention%20s%C3%A9minaire%20IPSY%20%282%29%2Epdf&parent=%2Fsites%2Fipsy%2FDocuments%20partages%2FEntrep%C3%B4t%20Web%20IPSY) + +Contact person : Nadine Fraselle diff --git a/doc/lab_life/grants/grants_index.md b/doc/lab_life/grants/grants_index.md new file mode 100644 index 0000000..daf9865 --- /dev/null +++ b/doc/lab_life/grants/grants_index.md @@ -0,0 +1,12 @@ +# Grants + +## Research grants + + +## Travel grants + + +## Funding seminars and invited speakers + + +## Reimbursements diff --git a/doc/lab_life/grants/reimbursements.md b/doc/lab_life/grants/reimbursements.md new file mode 100644 index 0000000..59322ee --- /dev/null +++ b/doc/lab_life/grants/reimbursements.md @@ -0,0 +1,7 @@ +# Reimbursement Conference/Other “Note de Frais” + +[See this doc for grants and reimbursement](https://docs.google.com/document/d/1ywwzlIhJvgMxXYCsDlkh61XJhQb8iqDqRmQGrsT1iRI/edit?usp=sharing) + +Asking reimbursement for year X needs to be done before the end of january year X+1. + +Reimbursements must be done online through your MyUcl. For adding the “Note de frais” widget see [here](https://myalfresco.uclouvain.be/alfresco/service/ucl/streamDownload/workspace/SpacesStore/5787be5d-26de-404d-bbed-529b48bad96d/QUICK%20START%20GUIDE%20Widget%20SAP%20Finance_english%20version.pdf) and for how to open a request see here. For any problem contact Isabelle Legrain diff --git a/doc/lab_life/grants/research_grants.md b/doc/lab_life/grants/research_grants.md new file mode 100644 index 0000000..1287d30 --- /dev/null +++ b/doc/lab_life/grants/research_grants.md @@ -0,0 +1,26 @@ +# Research grants + +[More ideas here](https://intranet.uclouvain.be/en/myucl/administrations/adre/research-funding-opportunities.html) + +Check [SAFIR application](https://app.uclouvain.be/Safir/), which allows you to identify funding according to various filters, including the category of researcher and the purpose of the funding. + +Contact persons at UCL: For funding-related inquiries, please contact Sara Wilmet. For other general assistance, you may reach out to Anouk Distelman. + +Credits / money for PhD students is rolled over from one year to the next + + +## For PhDs + + +## For PostDocs + +### WBI + + +## Others +- neurocs +- social +- education +- IONS +- cemo +- cosy diff --git a/doc/lab_life/grants/travel_grants.md b/doc/lab_life/grants/travel_grants.md new file mode 100644 index 0000000..eb4e0b1 --- /dev/null +++ b/doc/lab_life/grants/travel_grants.md @@ -0,0 +1,35 @@ +# Travel grants + +## FNRS + +- 2 months in advance for within EU, 3 months for outside EU +- **don’t need to be FNRS to apply** +- Provide max. 2 conference grants per institute + +[FNRS Mobilité](https://www.frs-fnrs.be/fr/financements/mobilite-monde) + +**PLEASE NOTE they deadline is very strict! No possibility to apply if you miss the deadline** + +## FWB + +- 2 months in advance for within EU, 3 months for outside EU +- 500 EURO for conference inside Europe, 1500 EURO for conference outside Europe. + +[PARTICIPATION À DES RÉUNIONS D’ÉCHANGE - FWB](https://app.uclouvain.be/Safir/Fund?FundId=98) + + +## IPSY + +[IPSY Fundings](https://intranet.uclouvain.be/fr/myucl/instituts-recherche/ipsy/formulaire-de-demande-d-indemnisation-pour-les-colloques.html) + +You get the grant as a refund AFTER the conference. You have to provide the certificate of attendance as well as transport ticket and hotel receipt + +PLEASE NOTE there is a limit of amount refundable based on the country you are traveling to. You can check the max amount at this link: 15_1.pdf (uclouvain.be) + +IPSY provide 700 EURO budget for PhD students who don’t have conference funding from their own scholarships. + +[Regulations](https://uclouvain.sharepoint.com/sites/ipsy/Documents%20partages/Forms/AllItems.aspx?id=%2Fsites%2Fipsy%2FDocuments%20partages%2FEntrep%C3%B4t%20Web%20IPSY%2FR%C3%A8glement%20attribution%20subvention%20congr%C3%A8soct%5F%5F%2Epdf&parent=%2Fsites%2Fipsy%2FDocuments%20partages%2FEntrep%C3%B4t%20Web%20IPSY) + +[Apply form](https://intranet.uclouvain.be/fr/myucl/instituts-recherche/ipsy/formulaire-de-demande-d-indemnisation-pour-les-colloques.html) + +should submit one month before the conference. diff --git a/doc/lab_life/lab_index.md b/doc/lab_life/lab_index.md new file mode 100644 index 0000000..362bb23 --- /dev/null +++ b/doc/lab_life/lab_index.md @@ -0,0 +1,22 @@ +# Admin resources + +## Logistics +[redirect to logistics.md] + +## Grants and fundings +[redirect to grants.md] + +## Doctoral schools +[redirect to doctoral_schools.md] + +## Computing power +[redirect to computing_resources.md] + +## Purchasing materials +[redirect to buying_things.md] + +## Lab website +[redirect to lab_website.md] + +## Lab meetings +[redirect to lab_meetings.md] \ No newline at end of file diff --git a/doc/lab_meetings.md b/doc/lab_life/lab_meetings.md similarity index 53% rename from doc/lab_meetings.md rename to doc/lab_life/lab_meetings.md index 0b16def..c2cd889 100644 --- a/doc/lab_meetings.md +++ b/doc/lab_life/lab_meetings.md @@ -1,19 +1,25 @@ # Lab meetings -(person in charge: Eleonore Giraudet) -## Regular lab meeting +Contact person: Eleonore Giraudet -At the moment, they happen every thursday at 10:30. Here you can find the [calendar](https://docs.google.com/spreadsheets/d/1aIu8WcYoRpC9p3fIiilZWTgR7i03lulYj8B5ZyUW_Qc/edit?gid=6486503#gid=6486503) and [here](https://drive.google.com/drive/folders/1Pb75jpul71mMXiP4fSZGEwK34V5meg12) the main gdrive folder where we archive relevant files. -## Journal club +## General information -They happen once a month, here you can propose and/or pick up a paper to be discussed. +At the moment, they happen every thursday at 11:15. Here you can find the [calendar](https://docs.google.com/spreadsheets/d/1aIu8WcYoRpC9p3fIiilZWTgR7i03lulYj8B5ZyUW_Qc/edit?gid=6486503#gid=6486503) and [here](https://drive.google.com/drive/folders/1Pb75jpul71mMXiP4fSZGEwK34V5meg12) the main gdrive folder where we archive relevant files. + +You can attend the lab meeting in person, in the room detailed in the calendar and in the reminder email, as well as online through Teams. + + +## Types of lab meeting -## One slide meeting +### Regular lab meeting +### Journal club +They happen once a month, here you can propose and/or pick up a paper to be discussed. + +### One slide meeting The one slide meeting is once a month, the lab is divided in 3 batches [see here] and 1 batch will present alternatively. Each person is invited to present for ~10 minutes 1 slide and the main goal is to update the lab about his/her scientific/project progress. -## Method meeting - +### Method meeting A method meeting does not necessarily happen during the Lab Meeting (LM) schedule. It is called by someone who wants to discuss a specific topic that can be of interest for everyone or only a part of the lab (e.g. a software package, fMRI analysis, running a tutorial on how to use data management). Attending a method meeting is usually not mandatory if the topic is not of your interest. diff --git a/doc/lab_website.md b/doc/lab_life/lab_website.md similarity index 97% rename from doc/lab_website.md rename to doc/lab_life/lab_website.md index c7a9dc1..d8001bd 100644 --- a/doc/lab_website.md +++ b/doc/lab_life/lab_website.md @@ -1,24 +1,32 @@ # Lab Website -Person to contact: Jacek Matuszewski https://cpplab.be We are trying to update the website periodically in a few main cases +Person to contact: Jacek Matuszewski + ## [PEOPLE](https://cpplab.be/people) + If you are joining the lab long-term(ish), please make sure that you are listed on the website with a short description on what you do. If you are short-term intern, please make sure that you are listed in the relevant section. Have your picture, funding source, short description and links to science socials ready (Twitter, Research Gate or Google Scholar)! + ## [PUBLICATIONS](https://cpplab.be/publications) + Have you published a paper or a preprint? Let’s put it on the website with links to pdf (we can upload the pdf directly to the website too) If it's a published paper, have a pdf ready! + ## [TALKS](https://cpplab.be/talks) + have you presented your research in the form of a talk or a lecture? Let me know! Have the exact title, occasion, location and date ready! If it’s available online, have the link ready too! + ## [NEWS](https://cpplab.be/news) + Currently, we are mainly posting news about new papers (1 figure from the paper + abstract so not much work neeed from the authors), but this section could be refreshed a bit with information about what’s happening in the lab (people joining, leaving, new PhD / MA defenses, Guests from other labs etc.). diff --git a/doc/logistics.md b/doc/lab_life/logistics.md similarity index 85% rename from doc/logistics.md rename to doc/lab_life/logistics.md index 898214e..b10d615 100644 --- a/doc/logistics.md +++ b/doc/lab_life/logistics.md @@ -1,12 +1,32 @@ # Logistics + ## Wifi + To connect to the eduroam network : you can use your uclouvain address as identification and your UCLouvain password. + + ## Getting your UCLouvain email address (for external grants) + If you are not directly paid by the university or a grant associated to it (eg. FNRS), so for instance if you are a WBI grant holder, you might need to set up your UCLouvain email adress yourself. To do so you first need to be registered as an invited researcher by the [GECO](https://uclouvain.be/fr/repertoires/entites/geco). You can contact Santina Bongiovanni santina.bongiovanni@uclouvain.be . They should give you your FGS number (“n° de matricule FGS” in French). You can then enter your FGS number as well as your birth date at this link https://sites.uclouvain.be/sgsi-apps/newaccount/prod/index.php?main=depart&stvl=en and that will give you your email address ! + ## Printer setup + +### IONS +Open a Ticket [here](https://uclouvain.atlassian.net/servicedesk/customer/portal/3/group/20/create/263) and add this info: + +1. The printers: IMP-COSY-01 and IMP-COSY-02 +2. The ID of the UCLouvain computer to which you are requesting access to the printers + +### IPSY +Ask the local IT (Roland Jamais) + + ## Keys + access card -## Book a room at UcL + + +## Booking rooms + Follow this link: https://sites.uclouvain.be/reservation-psp/week_all.php?area=4 For a room, select “Salles de réunions” in the left panel. For audiovisual equipment, select “Audiovisuel & informatique” in the left panel. @@ -15,10 +35,13 @@ Then click on the day and time you want to book, confirm the booking. You will r ## Connect to UCLouvain network with a VPN + This is useful if you are not working inside UCLouvain internet network and you need to e.g. access not open access articles and/or ssh to a computer of the lab or the CECI clusters. https://intranet.uclouvain.be/fr/myucl/services-informatiques/vpn.html + ## Matlab license for experimental computers + If you are working with an experimental computer to provide stimulation and you need a matlab license (there are no “alternatives” as for le Poulpe’s computer), there are several options. 1. Use the online matlab license provided by IPSY - through the UDS platform. 2. Matlab license from other Olivier's affiliation ask Olivier diff --git a/doc/buying_things_for_the_lab.md b/doc/lab_life/purchasing_materials.md similarity index 98% rename from doc/buying_things_for_the_lab.md rename to doc/lab_life/purchasing_materials.md index 2bb88d0..2b450cd 100644 --- a/doc/buying_things_for_the_lab.md +++ b/doc/lab_life/purchasing_materials.md @@ -1,9 +1,7 @@ # Purchasing guidelines in the lab - ## Buying a computer - - Step 1: Before proceeding, discuss your computer needs and financial options with Olivier. - Step 2: Choose your desired specifications and options from the appropriate website (e.g., Apple). It is also good to ask your lab mates what specs could be important not to overlook. @@ -12,6 +10,7 @@ Take into account that after purchase, the **delivery can take 5 to 8 weeks**. + ## Buying any other items You might need to buy other material during your time in the lab, such as hard drives and IT accessories, office supplies, specific cables, materials for experiments, ... diff --git a/doc/living_in_belgium.md b/doc/living_in_belgium.md deleted file mode 100644 index 7a3c902..0000000 --- a/doc/living_in_belgium.md +++ /dev/null @@ -1,202 +0,0 @@ -# Living in Belgium - -All sections will be divided into EU/Non-EU - -## Bank account -Generally, Belgian banks require your Belgian ID card to create an account. But upon request and prior inquiry they can create an account using your passport (example, AXA bank). - -Another option is to use digital banks like N26. - -## Health care -How your healthcare is managed in Belgium depends on whether you are a citizen of the European union or not (see more information here). You will likely need to join a mutualité, who will administer the partial refund of your medical care. They all offer the same essential service – you submit your consultation and medication receipts to them and they refund you the amount you should get back from the government. Each also offers its own additional package which gives you some additional cover (for an extra premium of course!). Every time you visit a healthcare provider, keep all your receipts! Note that some providers will definitely charge more than the government will refund. Choose carefully. - -More info at http://www.belgique-infos.be/belgium/health/?lang=en#.WE6qQhRFGOo - -## Taxes -Every Year you will need to fill a tax declaration form and send it in usually by mid July. -- (eg: in case of online form: for 2020 the tax declaration has to be sent in by july 15th 2021/for 2019 the date was july 16th 2020...) -- (eg: in case of by post: for 2020 the tax declaration has to be sent in my june 30th) -**Note: By post the deadline is earlier(upto 15 days), as the post might take a while to reach.** - -2 ways to go about it: -1. By post ( you will receive the form + send back the completed form) -2. Online (MyMinfin.be) - -For logging in: -you will need your belgian ID card/stay permit + your password for the card. -You can use an eID reader/ itsme app/or a few other ways listed on the page when you click [login](https://idp.iamfas.belgium.be/fasui/login?spEntityID=fediam.minfin.fgov.be&service=EidService&goto=http://idp.iamfas.belgium.be/fas/SSORedirect/metaAlias/idp?ReqID%3Ds270ae441aa48a96d838bb30c6efe5ed2b713b3137%26index%3Dnull%26acsURL%3Dhttps://fediam.minfin.fgov.be/sso/Consumer/metaAlias/external/sp%26spEntityID%3Dfediam.minfin.fgov.be%26binding%3Durn:oasis:names:tc:SAML:2.0:bindings:HTTP-POST). - -Once you login onto the website MyMinfin.be: -1. select : *Ma déclaration / Ma proposition de déclaration simplifiée* (Tax-on-web) -2. select: *Accéder à ma proposition de déclaration simplifiée* -3. consult the document : *Proposition de déclaration simplifiée* - Exercice 2021 -4. if there are no changes to your current situation, as mentioned in the document you will have to do nothing. And at the bottom of the page you will see the calculated result/balance. - -## Registration at the commune -- You probably already have a Visa issued by the Belgian Embassy in your country. This visa allows you to enter Belgium, but it is not the same as a residence permit. You have to register at the local authorities (called "the commune") to receive your residence permit. The duration of the residence permit is typically tied to your UCL work contract (e.g., 2 years). - -- On the side note: If you are already residence in any EU countries but you are not EU citizen, you do not need to apply for a visa. When you arrive to Brussels you can directly apply for residence permit. You have 3 months time to apply for this residence permit. (Your residence permit from another EU country is valid for 3 months in Belgium) - -- You will need to visit the foreigners office in your local commune within eight days of arriving in Belgium. Note that different areas of Belgium are governed by different communes – there is one for Ottignies-Louvain la Neuve, one for Bruxelles, one for Ixelles, etc. Go to the one that is for your area! - -- To register at the commune you will need: Your identification (passport), about 5-8€, some passport size photos of yourself, your work contract, proof of your address (ideally a lease contract), and your legalised marriage certificate if you have one. - -- After your initial registration at the commune, they will send a police officer to your residential address to check that you really live there. They usually will not fix a time for this, it’s random. If there are other people living there, explain to them that this is happening and they can try to vouch for you if you are not in the house when the police come. Once you are confirmed to be living there, they will send a letter with the PIN/PUK codes for your card to that address. You go back to the commune with this letter and collect your card. The whole process takes about four weeks at least… - -- More general relevant info for Louvain-la-Neuve https://www.uclouvain.be/en-355099.html and for Bruxelles http://be.brussels/living-in-brussels. - - -## Transportation - -### Commute Brussels-Louvain-la-Neuve -Try not to advance money when buying a subscription. First ask the UCL for the form to obtain the subscription and THEN buy it. Otherwise you might not get fully reimbursed. - -You can ask Veronique Vanhoegaerden (veronique.vanhoegaerden@uclouvain.be) from UCL. - - - -If you're FNRS, contact Aurelie Volont (aurelie.volont@uclouvain.be) to ask for the subscription: "Following the agreements with SNCB, it was agreed that the UClouvain could issue the form for obtaining the SNCB subscription. This ensures that the amount does not have to be advanced, since the invoice is sent directly to the FNRS.In this case the subscription is 100% refunded as it is the system of the paying third part of which 80% by the FNRS and 20% by the state. - -If the subscription has already been contracted or is only for STIB or TEC, De Lijn, without SNCB then the FNRS only reimburses 80% on the basis of proof of purchase." - -### Train [SNCB](https://www.belgiantrain.be/en) - -The direct train from Brussels to LLN passes in these train stations: Midi, Centrale, Nord, Schuman, Luxembourg, Etterbeek. - -!!! WARNING - Delays and platform changes can happen frequently so always check the SNCB app while traveling - - -#### Train Tickets for under the age of 26 -For people who are under 26, there is a Youth Ticket, which allows you to travel anywhere in Belgium for €7.50 per journey. But be careful that it is economical for only long distances, like going to Bruges from Louvain-la-neuve. For short distances, standart ticket may be more economical than the youth ticket. - -!!! NOTE - * **If you are coming in the summer period,** which starts from 1st July to 1st September, you can buy a monthly ticket allowing you unlimited traveling anywhere in Belgium for €35. - * **If you are coming in the school period,** [check here](https://www.belgiantrain.be/en/tickets-and-railcards/students-season-ticket?gad_source=1&gclid=Cj0KCQjwurS3BhCGARIsADdUH533KqgF9h_90dvp1wqSWvkr6ggtlO0l9oBvZkPwpbwrhGYfrkMBKB8aAhS3EALw_wcB). - -### BUS [TEC](https://www.letec.be/#/) - - -There is a direct bus from Etterbeek station and Roodebeek Station. - -### Renting car/ van -- If you need a van ( with a driver + helper) to move your stuff in and around Brussels/Belgium or also to other european countries: https://www.thebulletin.be/rent-man-van-you-hate-moving-we-love-it-removals-simon-19 - ["I find this service to be extremely professional & helpful" - a satisfied customer /lab member] - -- Olivier is also renting his car on Caramigo - -- In case some of you are interested in a good deal to rent cars flexibly: this is an option I recently learned about: https://www.cambio.be/en-bxl - -## Accommodation -- The first choice is where do you want to settle in? Most typical options are Brussels, Louvain la Neuve, Wavre, Namur, etc... Most of the people in the group live in Bruxelles. Talk to the lab members about this to have their opinions! - -- If you are looking to rent your own place, try http://www.immoweb.be. You can filter by location, price, as well as "furnished" or "unfurnished". Note that if you take an unfurnished flat it's common to have absolutely NOTHING in it. No blinds, no light fixtures, potentially no kitchen! Note that kitchens are often described as “semi-equipped” or “hyper-equipped”, this refers to what type of appliances are there (dishwasher, fridge, etc). - -- Some other websites to check if you are looking for a room/apartment where to live either in Brussels or in Louvain-la-Neuve: - https://www.facebook.com/groups/385369448291405/?fref=ts - https://www.facebook.com/groups/virtueljojo/ - https://www.facebook.com/groups/195527370457521/ - https://www.facebook.com/groups/188519461195986/ - https://www.facebook.com/groups/134093889938198 - http://www.appartager.be - http://www.expatarrivals.com/belgium/brussels/areas-and-suburbs-in-brussels - -## Short-term accommodation - -First of all, check the [UCLouvain webpage](https://uclouvain.be/en/study/logement-0.html) for accommodation. You can see lots of options there. - -[http://koterasmus.be/](https://koterasmus.be/) This is a group of students that are living together and share the project of welcoming, gathering and helping exchange students coming on the campus of Louvain-la-Neuve. - - -### BRUSSELS - -The easiest neighbourhoods in Brussels to reach LLN by train are in the south-east part of the city (Ixelles/Etterbeek/Schuman). -There is also a bus (E11) going from Delta (neighborhood Auderghem/watermael-Boitsfort) to LLN in 35min -Or a bus (E12) going from Woluwé (Roodebeek/Stockel/Alma) to LLN in 30min. - - -### LOUVAIN-la-NEUVE - -If you want to benefit from a university accommodation, you have to make the request as soon as possible since they are always full. Ideally, for a start in September, the request should be done in March/April before starting. If you come from abroad the accommodation service of the university may ask for a contract that you don't have yet. In such a situation, ask Olivier to send a recommendation letter explaining you will be hired by providing the details and motivation, this may help unlock the situation. If you have decided on your arrival date soon, send an e-mail to the logement administration as soon as possible. - -Website for UCLouvain accomodation : https://uclouvain.be/fr/etudier/logement/a-propos.html - - -Alternatives to UCLouvain accommodation: - - -- https://www.placet.be/index.php/en/for-residents/accommodation -- https://www.caleglln.com/ (This place belongs to Dominican friars and they are welcoming to international students who need short-term/long-term accommodation) - -## Gas, Electricity , water - -## Mobile and Internet - -- (SIM) BASE: Both prepaid and Postpaid offers. https://www.base.be/en/private.html -When you first enter Belgium you can buy a Base SIM by just presenting your passport. - -- PROXIMUS: https://www.proximus.be/en/id_personal/personal.html - Home Internet ( basic and unlimited bundles) - Home Internet+Phone connection and internet - Home Internet+Phone connection and internet+TV +landline -(getting this connection can take upto 2 weeks from the day of your first appointment/call +32 800 55 800(toll free)) - -## Visa for Non-EU - -![visa permis uclouvain](./images/visa_permis_uclouvain.png) - - -## Stay Permit -Information regarding stay permit (for stays more than 3 months/90 days) can be found here : https://www.commissioner.brussels/en/i-am-an-expat/residence-formalities/non-ue-citizen/79-residence-formalities-non-ue/85-more-than-90-days - - -Easy way to understand this procedure: ( from a PhD student's experience, should be similar for a post Doc but best to double check ) - -- When you arrive in Belgium and have figured out your housing/accommodation, medical insurance, bank account, phone number etc. You are required to contact your commune/local municipality to register your arrival and long term stay. Better to do it as soon as possible, by law within 90 days or till your visa is valid. Also good to remember you will be dealing with bureaucracy! Might take a while to get the appointment. - -- Every commune has a foreigners office, where you must show up (after setting up an appointment by call or email) with required documents (listed on your commune's website). -Note: All information for making appointments will be listed on your commune's website. -- Example of a generic list of documents: (but please cross check with your commune as well to have complete information.) - 1. Passport - 2. Passport size photos. - 3. Accommodation/housing contract. - 4. University Registration (for the current year). - 5. Proof of salary/grant. - 6. Proof of medical insurance (ask your insurance provider). - 7. 25 euros (for registration + stay permit card. It's mandatory) - -- List of documents for Stay Permit application and related information: https://dofi.ibz.be/fr/themes/ressortissants-dun-pays-tiers/etudes - -- Immediately at the end of your first appointment, you will be given an Appendix 15. This paper will act as a "temporary" stay permit till you receive the stay permit card. (Which can take max 2-3 weeks) -- Appendix 15 doesn't have schengen status. Best not to travel outside Belgium with just your passport + Appendix 15. -- Your stay permit will have the schengen status. - -**If you wish to continue your stay (for 1 year) in Belgium after you have graduated:** - -https://dofi.ibz.be/fr/themes/ressortissants-dun-pays-tiers/etudes/annee-accordee-apres-les-etudes-pour-chercher-un-emploi - -## Medical Information - -### Emergency -Any hospital with an Emergency department will be open 24 hours. -*Note: Not all hospitals in Belgium are open 24Hrs.* -A quick google search will list the emergency hospitals in your area. - -* 100 - medical emergency and fire brigade -* 112 - Europe wide emergency number -* 101 - police - -### Getting appointments GP -specialist, maison du medicale, … - -Best practice is to have a dedicated GP. (to have a centralised place for medical records (upon request)+ for regular prescriptions + will refer you to specialists if needed) - -One of the ways is you can check this website to look for a GP in your area or preferred area: https://www.doctoranytime.be/ - -Another option, ask in the Lab someone might have a good GP to recommend. - -### Psychological Help -in LLN or elsewhere - -- Your GP can recommend someone. - diff --git a/doc/papers.md b/doc/papers.md deleted file mode 100644 index 1010478..0000000 --- a/doc/papers.md +++ /dev/null @@ -1,145 +0,0 @@ -# Papers - -## Resources - -### How to write -8-week Coursera course on Writing in the Sciences (not a lot of work) (https://www.coursera.org/learn/sciwrite) - -### Reference management -Zotero (https://www.zotero.org/) is highly reccomended. - -### Naming convention for word documents -Just a few lines for outlining good practices when exchanging files for abstract or paper submission. -Here is the model we should use: `YourLastName_TargettedJournal/Conference_Date_InitialsPersonwhoCorrected` - -#### Examples -If David Bowie sent his last paper for the journal RollingStones on 06.08.18 and Olivier (Collignon) comments it the day after: -David sent: Bowie_RollingStones_18-08-06 -Olivier sends back to David: Bowie_RollingStones_18-08-07_oc - -If we got rejected and submit to MickeyMag few days after: -David sent: Bowie_MickeyMag_18-08-08 -Olivier sends back to David: Bowie_MickeyMag_18-08-09_oc - -If we dont know yet where to submit because we are out of options at the moment, this will be: -David sent: Bowie_InPrep_18-08-08 -Olivier sends back to David: Bowie_InPrep_18-08-08_oc - -For a conference / event (e.g. headlining Rock Werchter): -David sent: Bowie_Wechter_18-08-08 -Olivier sends back to David: Bowie_Wechter_18-08-08_oc - -This will massively help keeping track of things and avoid reading version that are not up to date. - - -## Mentions - -### Softwares -Using Research Resource Identifiers (RRIDs) within the Materials and methods section to help promote the identification, discovery, and reuse of key research resources. -Here are some of the common ones. Feel free to add more (for suggestions, check: https://scicrunch.org/resources) - -#### Stimulus presentation -- Presentation (RRID:SCR_002521) -- Psychtoolbox (RRID:SCR_002881) -- PsychoPy (RRID:SCR_006571) - -#### MRI -- FSL (RRID:SCR_002823) -- SPM12 (RRID:SCR_007037) - -#### high-res MRI -- cbs tools (RRID:SCR_009452) -- MIPAV (RRID:SCR_007371) -- JIST (RRID:SCR_00888) - - -### Grants - -#### ERC -Use the following sentence -This project has received funding from the European Research Council (ERC) under the European Union's Horizon 2020 research and innovation programme under grant agreement No [number] attributed to OC. - - -## Figures -In order to create coherence across papers and because most of the histograms we typically include in our papers have 2 colors: -Patients (blind, moebius, deaf, etc.): Orange: RGB: 255.158.74, ​​HEX: #FF9E4A -Controls: Turquoise: RGB: 105.170.153, HEX #69AA99 - -## Affiliation for authors of the CPP lab -Please make sure to have your right affiliation written in your publications: -`Crossmodal Perception and Plasticity Lab, Institute of Research in Psychology (IPSY) and Institute of Neuroscience (IoNS), Université Catholique de Louvain, 1348 Louvain-la-Neuve, Belgium` - -## Contribution to papers -To list authors's contribution in your paper, refer to this structure: https://www.casrai.org/credit.html -Make sure to put Olivier as corresponding author for financial reasons (reduced fees). - -This link can help you defining your author’s list: https://www.icmje.org/recommendations/browse/roles-and-responsibilities/defining-the-role-of-authors-and-contributors.html#two -In short, four conditions should be met to include someone as a co-author : -1. Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND -2. Drafting the work or reviewing it critically for important intellectual content; AND -3. Final approval of the version to be published; AND -4. Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved. - - -## Publishing - -### Pre-submission checklist: -- [ ] is your data online and FAIR (Findable Accessible Interoperable Reusable)? -- [ ] is your code online and accessible? -- [ ] did you post a pre-print? -- [ ] did you update the CPP lab’s website with a link to the preprint? (check with Jacek) - -### Post-acceptation checklist: -Update: -- [ ] the lab’s website -- [ ] research gate -- [ ] your ORCID account -- [ ] your DIAL account - -But don't forget to also think of: -- [ ] writing a press release (check with Olivier) -- [ ] social media thread (e.g twitter, bluesky) with the relevant hashtags and accounts (ADRE, UCLouvain, Louvain Bionics, IPSY, IONS) - -### Open-access -Check the romeo database of journals to know the different journals policy regarding green, gold and other type of open access publishing. - -### Pre-print -Make sure you put your paper on BioRxiv (https://www.biorxiv.org/) or PsyArXiv (https://osf.io/preprints/psyarxiv) pre-print servers. -More and more journals are accepting them, but some dinosaurs are still reluctant about pre-prints. Check the journal guidelines before submitting. -In case you're asked to make many changes during the submission, or in case of a re-submission, you can also update your preprint. -TIP: subscribe to the daily emails from Biorxiv, or follow them on twitter / bluesky, to keep up wiht the latest pre-prints in your field (this can be more than 6 months before the e-publication in a journal). - -### Open-data platforms - -#### Generic -- GIN (https://gin.g-node.org/) is the platform mostly used in the lab to store havey datasets and analyses. We have a lab account, as well as a lab brewery for work-in-progress datasets. -- OSF (https://osf.io/) can be a valid alternative, mostly when you want to make your dataset public. - -#### MRI - EEG -- Openeneuro (https://openneuro.org/) for raw data sets organized as a Brain imaging data structure. It offers the possibility to run quality control (MRIQC) and preprocessing (fMRIprep) on the cloud. -- Neurovault (https://neurovault.org/) for statistical maps at the group or individual level and for ROI - - -### DIAL "Digital access to libraries - Research Publications" -How to add your research production (publications/speech/poster/etc). on the online library: login here and follow these instructions. -In case of problems contact caroline.closset@uclouvain.be - -### Press release / Communiqué de presse -It is always better, in UCLouvain, to send a communication in French to the francophone press, as it's more impactful. An Wnglish versionis however still helpful to have for the translated pages of the website. - -Contact: -Isabelle Decoster, responsable presse UCLouvain -Tél. +32 (0)10 47 88 70 - +32 (0) 486 42 62 20 - isabelle.decoster@uclouvain.be - -More info on how to format them (all in french): -https://intranet.uclouvain.be/fr/myucl/administrations/arec/presse/comment-bien-vendre-mon-sujet.html - - -Possibly get in touch with Science Today the outreach outlet of UCLouvain -https://uclouvain.be/fr/sciencetoday -https://uclouvain.be/fr/sciencetoday/contact.html - - -Spread the word to IPSY, ADRE, IONS -IPSY: Nadine Fraselle: Nadine Fraselle -IoNS : Sophie Yernaux \ No newline at end of file diff --git a/doc/research/experiments/behavioural/beh_analyses.md b/doc/research/experiments/behavioural/beh_analyses.md new file mode 100644 index 0000000..250182c --- /dev/null +++ b/doc/research/experiments/behavioural/beh_analyses.md @@ -0,0 +1,7 @@ +# Analysing behavioural results + +## General information + +## Preprocessing + +## Other analyses \ No newline at end of file diff --git a/doc/research/experiments/behavioural/beh_coding.md b/doc/research/experiments/behavioural/beh_coding.md new file mode 100644 index 0000000..42f4e05 --- /dev/null +++ b/doc/research/experiments/behavioural/beh_coding.md @@ -0,0 +1,10 @@ +# Coding behavioural experiments + +## General information +Don't forget to check out the CPP-Lab GitHub repository and the section on general experiment tips. + + +## Good practices + + +## GitHub templates diff --git a/doc/research/experiments/behavioural/beh_index.md b/doc/research/experiments/behavioural/beh_index.md new file mode 100644 index 0000000..f727585 --- /dev/null +++ b/doc/research/experiments/behavioural/beh_index.md @@ -0,0 +1,12 @@ +# Behavioural experiments + +## List of resources + + +## Coding the experiment + + +## Running the experiment + + +## Analyses workflow diff --git a/doc/research/experiments/behavioural/beh_resources.md b/doc/research/experiments/behavioural/beh_resources.md new file mode 100644 index 0000000..b5029f3 --- /dev/null +++ b/doc/research/experiments/behavioural/beh_resources.md @@ -0,0 +1,9 @@ +# Behavioural experiment resources + +## Manuals + + +## Websites + + +## Courses diff --git a/doc/research/experiments/behavioural/beh_testing.md b/doc/research/experiments/behavioural/beh_testing.md new file mode 100644 index 0000000..0ace962 --- /dev/null +++ b/doc/research/experiments/behavioural/beh_testing.md @@ -0,0 +1,10 @@ +# Testing behavioural experiments + +## General information + + +## Woluwe + + +## Online + diff --git a/doc/research/experiments/dnn/dnn_analyses.md b/doc/research/experiments/dnn/dnn_analyses.md new file mode 100644 index 0000000..579587f --- /dev/null +++ b/doc/research/experiments/dnn/dnn_analyses.md @@ -0,0 +1,7 @@ +# Analysing DNN results + +## General information + +## Preprocessing + +## Other analyses \ No newline at end of file diff --git a/doc/research/experiments/dnn/dnn_coding.md b/doc/research/experiments/dnn/dnn_coding.md new file mode 100644 index 0000000..d5427e9 --- /dev/null +++ b/doc/research/experiments/dnn/dnn_coding.md @@ -0,0 +1,10 @@ +# Coding DNN experiments + +## General information +Don't forget to check out the CPP-Lab GitHub repository and the section on general experiment tips. + + +## Good practices + + +## GitHub templates diff --git a/doc/research/experiments/dnn/dnn_index.md b/doc/research/experiments/dnn/dnn_index.md new file mode 100644 index 0000000..634706b --- /dev/null +++ b/doc/research/experiments/dnn/dnn_index.md @@ -0,0 +1,12 @@ +# Deep Neural Network (DNN) experiments + +## List of resources + + +## Coding the experiment + + +## Running the experiment + + +## Analyses workflow diff --git a/doc/research/experiments/dnn/dnn_resources.md b/doc/research/experiments/dnn/dnn_resources.md new file mode 100644 index 0000000..fb1bf01 --- /dev/null +++ b/doc/research/experiments/dnn/dnn_resources.md @@ -0,0 +1,9 @@ +# DNN resources + +## Manuals + + +## Websites + + +## Courses diff --git a/doc/research/experiments/dnn/dnn_testing.md b/doc/research/experiments/dnn/dnn_testing.md new file mode 100644 index 0000000..e7f4612 --- /dev/null +++ b/doc/research/experiments/dnn/dnn_testing.md @@ -0,0 +1,7 @@ +# Testing DNN experiments + +## General information + + +## Cluster + diff --git a/doc/research/experiments/eeg/eeg_analyses.md b/doc/research/experiments/eeg/eeg_analyses.md new file mode 100644 index 0000000..f875d6d --- /dev/null +++ b/doc/research/experiments/eeg/eeg_analyses.md @@ -0,0 +1,7 @@ +# Analysing EEG results + +## General information + +## Preprocessing + +## Other analyses \ No newline at end of file diff --git a/doc/research/experiments/eeg/eeg_coding.md b/doc/research/experiments/eeg/eeg_coding.md new file mode 100644 index 0000000..77b3f44 --- /dev/null +++ b/doc/research/experiments/eeg/eeg_coding.md @@ -0,0 +1,10 @@ +# Coding EEG experiments + +## General information +Don't forget to check out the CPP-Lab GitHub repository and the section on general experiment tips. + + +## Good practices + + +## GitHub templates diff --git a/doc/research/experiments/eeg/eeg_index.md b/doc/research/experiments/eeg/eeg_index.md new file mode 100644 index 0000000..30f5017 --- /dev/null +++ b/doc/research/experiments/eeg/eeg_index.md @@ -0,0 +1,12 @@ +# Electroencephalogram (EEG) experiments + +## List of resources + + +## Coding the experiment + + +## Running the experiment + + +## Analyses workflow diff --git a/doc/research/experiments/eeg/eeg_resources.md b/doc/research/experiments/eeg/eeg_resources.md new file mode 100644 index 0000000..02a2ee4 --- /dev/null +++ b/doc/research/experiments/eeg/eeg_resources.md @@ -0,0 +1,9 @@ +# EEG resources + +## Manuals + + +## Websites + + +## Courses diff --git a/doc/research/experiments/eeg/eeg_testing.md b/doc/research/experiments/eeg/eeg_testing.md new file mode 100644 index 0000000..f84eb33 --- /dev/null +++ b/doc/research/experiments/eeg/eeg_testing.md @@ -0,0 +1,9 @@ +# Testing EEG experiments + +## General information + + +## Woluwe + + +## Louvain-la-Neuve diff --git a/doc/research/experiments/experiments_index.md b/doc/research/experiments/experiments_index.md new file mode 100644 index 0000000..42326d1 --- /dev/null +++ b/doc/research/experiments/experiments_index.md @@ -0,0 +1,19 @@ +# Experiments information + +## General information + + +## (f)MRI + + +## EEG + + +## Behavioural + + +## TMS + + +## DNN + diff --git a/doc/research/experiments/fmri/fmri_analyses.md b/doc/research/experiments/fmri/fmri_analyses.md new file mode 100644 index 0000000..e358aab --- /dev/null +++ b/doc/research/experiments/fmri/fmri_analyses.md @@ -0,0 +1,28 @@ +# Analysing fMRI results + +## General information + + +## BIDS conversion + + +## Pre-processing and quality checks + +### bidspm + +### fmriprep + +### mriqc + + +## Functional analyses + +### GLM + +### MVPA-RSA + + +## Structural analyses + + +## Other analyses diff --git a/doc/research/experiments/fmri/fmri_coding.md b/doc/research/experiments/fmri/fmri_coding.md new file mode 100644 index 0000000..673d534 --- /dev/null +++ b/doc/research/experiments/fmri/fmri_coding.md @@ -0,0 +1,13 @@ +# Coding DNN experiments + +## General information +Don't forget to check out the CPP-Lab GitHub repository and the section on general experiment tips. + + +## Good practices + + +## GitHub templates + + +## Implementing bidspm diff --git a/doc/research/experiments/fmri/fmri_index.md b/doc/research/experiments/fmri/fmri_index.md new file mode 100644 index 0000000..5a53931 --- /dev/null +++ b/doc/research/experiments/fmri/fmri_index.md @@ -0,0 +1,12 @@ +# Functional Magnetic Resonance Imaging (fMRI) experiments + +## List of resources + + +## Coding the experiment + + +## Running the experiment + + +## Analyses workflow \ No newline at end of file diff --git a/doc/research/experiments/fmri/fmri_resources.md b/doc/research/experiments/fmri/fmri_resources.md new file mode 100644 index 0000000..fb1bf01 --- /dev/null +++ b/doc/research/experiments/fmri/fmri_resources.md @@ -0,0 +1,9 @@ +# DNN resources + +## Manuals + + +## Websites + + +## Courses diff --git a/doc/research/experiments/fmri/fmri_testing.md b/doc/research/experiments/fmri/fmri_testing.md new file mode 100644 index 0000000..e64ff31 --- /dev/null +++ b/doc/research/experiments/fmri/fmri_testing.md @@ -0,0 +1,9 @@ +# Testing DNN experiments + +## General information + + +## St.Luc hospital - Woluwe + + +## CRC - Liège diff --git a/doc/research/experiments/general/code_data_management.md b/doc/research/experiments/general/code_data_management.md new file mode 100644 index 0000000..b1c33f5 --- /dev/null +++ b/doc/research/experiments/general/code_data_management.md @@ -0,0 +1,151 @@ +# Code and data management + +## General information + +Lab phylosophy: do not lose track of code and data aka use version control (git/github, datalad, etc.) and universal data format (BIDS). +CPP member to ask for help: Marco Barilari + + +## Version control tools on a "daily" basis + +### Code aka git/github +1. [Install git](https://git-scm.com/downloads). +2. Create a Github account and ask to be added to the [CPP-lln-lab organization](https://github.com/cpp-lln-lab). + +!!! TIP + **Github account name** + + Better to chose a full name account name 'davidbowie' than a nickname 'ziggysturdust', collegues and and other researchers or your future supervisor that might be interested in your code will have a hard time to find you while using your cool nickname. + +3. Make sure you have your SSH key for GITHUB following this [tutorial](https://docs.github.com/en/authentication/connecting-to-github-with-ssh/generating-a-new-ssh-key-and-adding-it-to-the-ssh-agent). +4. Have a look at this doc to have a first idea on how to contribute on [github](https://github.com/cpp-lln-lab/.github). +5. Have a look around cause we already have a lot of ready-to-use code [here in the CPP github organization](https://github.com/cpp-lln-lab) and [here where we store "not-so-organized" cod in the CPP brewery](https://github.com/cpp-lln-lab/CPP_brewery) ;) + +### Data aka Datalad and G-node GIN +1. [Install Datalad](https://handbook.datalad.org/en/latest/intro/installation.html): in a nutshell it is "git for data", checkout more at the offical [datalad handbook](https://handbook.datalad.org/en/latest/). +2. Create an account on [G-node GIN](https://gin.g-node.org/): GIN is a host server for Neuro Imaging data, good for “unlimited” and free cloud back-up and private and public data sharing. +3. Ask to be added to the [GIN CPP organization](https://gin.g-node.org/cpp-lln-lab) and the [GIN CPP Brewery](https://gin.g-node.org/cpp_brewery) of the lab to start storing your data there. +4. Check this [datalat crush course by the CPP lab](https://github.com/cpp-lln-lab/datalad_crash_course) + + +## Data storage ("daily" use) and long standing back ups + +Since it is important to not lose our important data, it is advised to have several back-ups stored in different places. + +### Brain Imaging Data Structure - BIDS +For MRI, EEG, etc. data, the lab is (moving towards) using the BIDS data structure. For more information check the [bids specification](https://bids-specification.readthedocs.io/en/stable/). +Here below some in-house tools in Github repos that helped us to convert the data into BIDS format and maintain them: + +Tools/Repos: +- [template_datalad_bids-raw](https://github.com/cpp-lln-lab/template_datalad_bids-raw) +- [CPP_dcm2Bids](https://github.com/cpp-lln-lab/CPP_dcm2Bids) +- [letswave_bids_import](https://github.com/cpp-lln-lab/letswave_bids_import) +- [eeg_bids_conversion](https://github.com/cpp-lln-lab/eeg_bids_conversion) + +[WIP] Checklist to make an official “CPP BIDS raw” repo using BIDS: + +- bids-validator checked +- standard CPP data organization (eg group naming, task naming, readme with link to published/preprint, etc) +- add source data eg dicoms and code to convert them +- add stimulation code used while colleting data (eg task eeg and fmri) +- add pdf of the pdf for MRI sequence + +### Datalad/Gin/Github CPP dataset organization +Data: + +[CPP GIN organization](https://gin.g-node.org/cpp-lln-lab) for source, raw, and preprocessed data for version control and sharing. Repos could be public or private. +[CPP brewerey](https://gin.g-node.org/cpp_brewery) for data not ready to be officially distributed (like sandbox repos or data still under processing) + +Dataset summary that puts together all the bidsified raw and derivatives repos of the lab and summarizes metadata in a table from the GIN repo above: + +- [website with summary table](https://cpp-lln-lab.github.io/CPP_Datasets/index.html) +- [Githuba repo CPP_Datasets](https://github.com/cpp-lln-lab/CPP_Datasets) + +Github/Datalad superdataset to grab all the repo together. These repos are submodules in the [Githuba repo CPP_Datasets](https://github.com/cpp-lln-lab/CPP_Datasets): + +- [cpp-lln-lab_derivatives](https://github.com/cpp-lln-lab/cpp-lln-lab_derivatives) +- [cpp-lln-lab_source](https://github.com/cpp-lln-lab/cpp-lln-lab_source) + +Guidelines to maintain the CPP dataset at [dataset_maintenance](https://github.com/cpp-lln-lab/dataset_maintenance) + +#### Sharing data to collaborators external to the CPP lab via GIN +For the CPP member in charge to share the data +1. Share the link to this guidline [URL to be added one this page is rendered]. +2. Once received the GIN account, add this person to the specific repo to be shared. Open the repo, Settings > Collaboration > Add the user name to the empty space and click on "Add New Collaborato". (Note to self: check if it works/is possible to add only for read mode.) +3. Inform about this so that the external collaborato can now download the data. + +For the external collaborator (copied from above): +1. [Install Datalad](https://handbook.datalad.org/en/latest/intro/installation.html): in a nutshell it is "git for data", checkout more at the offical [datalad handbook](https://handbook.datalad.org/en/latest/). +2. Create an account on [G-node GIN](https://gin.g-node.org/): GIN is a host server for Neuro Imaging data, good for “unlimited” and free cloud back-up and private and public data sharing. +3. Share your gin account to the person in charge to share the data with you and ask to be added as a "collaborator" to the specific repos you want to be share with you +4. Use datalad to get the data, use this script below by changing paths and URL (use ssh URL starting with `git@gin.g-node.org:/cpp-lln-lab/`): + +```bash +folder_for_installation= + +# mind that this should be the ssh url since the repo is private so it should start with git@gin.g-node.org:/cpp-lln-lab/name-of-the-dataset +repo_url= + +mkdir -p $folder_for_installation + +cd $folder_for_installation + +# install the repo +datalad install -r $repo_url + +cd $name-of-the-data-folder + +# Download all the data +datalad get . -J 2 + +# OR download only the anatomical data (assuming there is no session folder) +datalad get */anat -J 2 + +# OR downlaod only the fmri data for a specific task (e.g. 'rest') and the antomical (assuming there is no session folder) +datalad get */func/*rest* get */anat -J 2 +``` + +5. In case you want to go out of the datalad "environment" (read: avoid headaches with locked/not writeable/linked files/etc), after download copy the files out of the datalad folder and use the data as sandard files + +This will copy the actual files, in case you downloade only part of the data you will see that the whole dataset has been cleaned but the not downloade files are "empty". Just manually clean them. + +```bash +fodler_datalad= + +folder_no_datalad= + +mkdir -p $folder_no_datalad + +cd $fodler_datalad + +# copy the datalad fodler content one by one, we do not copy the whole fodler at once cause there are hidden git folder that we do not want +cp -L -vr sub* $folder_no_datalad +cp -L -v *.tsv $folder_no_datalad +cp -L -v *.md $folder_no_datalad +cp -L -v *.json $folder_no_datalad + +chmod -R 755 $folder_no_datalad +``` + +### IONS cloud storage +Make sure to be connected to the UCLouvain network, if uot side the office first connect with the VPN. + +Short guidelines: +- not suitable for an “online” usage (eg running analyses within the folder), it is a cloud service so reading and writing is as fast as your internet connection +- Long term storage +- Please, be organized. Imagine that another person in the future will open that folder and make sense of the content in less than 2 minutes +- Add README files to help the future user understand what’s inside that folder (e.g. dicoms from the study XXX published in XXX code for conversion/analyses here github.com/xxx, copy of this dataset is also on gin.g-node.org/xxx) +- What NOT to put there? Should not become a data dump so not just a new space where a user can free up her/his hard disk + +Chek the [SSS server wiki](http://sss-intranet.icp.ucl.ac.be/wiki/index.php/Storage_access#Groups) + +Here below, the cooked step by step process for MacOS users to connet to the CPP server folder: +1. Open Finder +2. Go menu +3. Element Connect to server +4. Add address smb://sss-samba.icp.ucl.ac.be/cosy-oc +5. Use your UCLouvain credentials when asked +6. Add the opened folder as a favorite (top of the right panel). + +#### Sharing/receivereceive data to/from collaborators external to the CPP lab via SSS/IONS server +[WIP] \ No newline at end of file diff --git a/doc/research/experiments/general/exp_analyses.md b/doc/research/experiments/general/exp_analyses.md new file mode 100644 index 0000000..8af76fc --- /dev/null +++ b/doc/research/experiments/general/exp_analyses.md @@ -0,0 +1,11 @@ +# General tips to analyse and visualize data + +## General information + + +## Lab standards + +### Fonts and sizes + +### Color schemes + diff --git a/doc/running_a_study.md b/doc/research/experiments/general/exp_ethics.md similarity index 94% rename from doc/running_a_study.md rename to doc/research/experiments/general/exp_ethics.md index c672f78..d0b9810 100644 --- a/doc/running_a_study.md +++ b/doc/research/experiments/general/exp_ethics.md @@ -1,24 +1,29 @@ -# Running a study -## Ethics -## Project proposal -### Liège - CRC - - -Message from Christophe Phillips: -We ask researchers to present their project before acquiring any data (some piloting still possible as this can help prepare the project itself). We don't veto projects but it happened (rarely) that we asked the project carrier to provide further explanations. - - -I see this as a "pre-review" process where we try to ensure that you will be able to answer your scientific question with the data you plan to acquire. This is not a bullet proof process but we hope that if there were some weak points in the experimental design and/or data processing plan, these would be spotted before it's too late. It can also highlight what's possible, or not, and refocus the project to a clear(er) achievable goal. Finally later on, it can be used as a guideline for "what to do next". Afterwards, it'll be down to you to follow the plan, your plan! :-) - -All in all, my 2 favourite questions are: -- what is your fundamental scientific questions? -- If you were given the whole data set tomorrow, what would you do exactly with them? -Colleagues with different backgrounds have their own little quirks. So be prepared. - -We have prepared 2 templates, see attached: -- the "project presentation" (PPt), to be adapted for the team presentation -- the "project study" document (MarkDown), for a more complete and technical description. -Feel free to adapt. The latter one can be completed at a later stage too. - -Template docs are in this [folder](https://drive.google.com/drive/folders/1XRmaymquzeKjfpLNAFFaLy5snDf2NazS?usp=sharing -) +# Ethical approval + +## General information + + +## Ammendments + + +## Project proposals + +### Liège - CRC +Message from Christophe Phillips: +We ask researchers to present their project before acquiring any data (some piloting still possible as this can help prepare the project itself). We don't veto projects but it happened (rarely) that we asked the project carrier to provide further explanations. + + +I see this as a "pre-review" process where we try to ensure that you will be able to answer your scientific question with the data you plan to acquire. This is not a bullet proof process but we hope that if there were some weak points in the experimental design and/or data processing plan, these would be spotted before it's too late. It can also highlight what's possible, or not, and refocus the project to a clear(er) achievable goal. Finally later on, it can be used as a guideline for "what to do next". Afterwards, it'll be down to you to follow the plan, your plan! :-) + +All in all, my 2 favourite questions are: +- what is your fundamental scientific questions? +- If you were given the whole data set tomorrow, what would you do exactly with them? +Colleagues with different backgrounds have their own little quirks. So be prepared. + +We have prepared 2 templates, see attached: +- the "project presentation" (PPt), to be adapted for the team presentation +- the "project study" document (MarkDown), for a more complete and technical description. +Feel free to adapt. The latter one can be completed at a later stage too. + +Template docs are in this [folder](https://drive.google.com/drive/folders/1XRmaymquzeKjfpLNAFFaLy5snDf2NazS?usp=sharing +) diff --git a/doc/testing_participants.md b/doc/research/experiments/general/exp_recruitment.md similarity index 97% rename from doc/testing_participants.md rename to doc/research/experiments/general/exp_recruitment.md index bc041fe..2acfe9a 100644 --- a/doc/testing_participants.md +++ b/doc/research/experiments/general/exp_recruitment.md @@ -1,16 +1,21 @@ -# Testing participants +# Participants recruitments ## General information -### Consent forms +## Consent forms + The actual consent form depends on the ethics protocol of your project. -### Paying participants + +## Paying participants + Participants can be paid in cash by asking money in advance (“avance caisse”) to Isabelle Legrain. This system is based on asking for an advance, that will be deposited on your bank account, and from which you will pay yourself. It is very important that they fill the relative documents, to track and justify the expenses. At the end of the year (December) or when you finish the money, you will need to give all the forms to Isabelle Legrain to receive a new transfer. -### Recruiting of paticipants (standard populations) +## Recruitment of participants + +### Standard populations You can post an announcement in the following Facbook groups: - 'Expériences indemnisées en Psycho (Pool participants UCL)' - 'Je fais avancer la science en passant des expériences rémunérées à l'ULB' @@ -19,7 +24,7 @@ You can post an announcement in the following Facbook groups: You can also contact Anne Wante (anne.wante@uclouvain.be) with the announcement of your experiment, she will share it with some students mailing list of IPSY (anne.wante@uclouvain.be) Some students have to participate in experiments to obtain credits for some courses. -### Recruit of participants (special populations and relative controls) [WIP] +### Special populations and relative controls [WIP] If you are testing special populations, we are setting up a system to track each subject and their relative controls. This is a Work In Progress. Anamsesi to administer (link): the anamnesis we used at the moment is [this one](https://docs.google.com/document/d/1RIijOffS0RQxM9vv43b6lqeodpgvmupDPekI8_2aXGM/edit). We can also use the first 4 pages of this anamnesis to assess the control subjects. Participant code rule (pseudocode): It is necessary to anonymize the participants' data, and to use a homogeneous code. One of the rules we can use is the following: 1st and 3d letters of the name and the surname of the mom’s participant_date of birth + 10 years. For instance, if my mom is named Marie Dubois and I am born in 1993, my code will be MADU_2003. @@ -34,6 +39,7 @@ Here's some useful links about how the data should be stored and processed: - https://uclouvain.be/fr/universite-numerique/rdm/best-practices.html - https://uclouvain.be/fr/universite-numerique/rdm/rgpd-reglement-general-de-protection-des-donnees.html (FR) + ## MRI experiments ### In Saint Luc (Woluwé campus) @@ -60,7 +66,6 @@ THe important documents (Metal Check list, fMRI Checklist, Certified User exam s ### In Liège - CRC - In general a lot of documents for the CRC are on their gitlab repo: https://gitlab.uliege.be/CyclotronResearchCentre/ @@ -77,11 +82,9 @@ Make sure that you have some time gap between participants for cleaning everythi Sign up in the log book when coming into the CRC #### Booking the scanner - For 7T: see the CPP-lab 7TMRI user guide (Liege CRC-GIGA center) #### Setup and scanning: checklist - Control room - [ ] log book : mention when you turn on the machine - [ ] turn on scanner (key next to quench button) @@ -121,6 +124,8 @@ General steps ## EEG experiments -## Behavioral experiments + +## Behavioural experiments + ## Eye-tracking experiments diff --git a/doc/research/experiments/general/general_index.md b/doc/research/experiments/general/general_index.md new file mode 100644 index 0000000..e35d180 --- /dev/null +++ b/doc/research/experiments/general/general_index.md @@ -0,0 +1,21 @@ +# General first steps to start an experiment + +## Initialze your project + + +## Ethical approval + + +## Participants recruitment + + +## General analyses tips + + +## Code and data management + +### GitHub + +### BIDS + +### GIN diff --git a/doc/research/experiments/tms/tms_analyses.md b/doc/research/experiments/tms/tms_analyses.md new file mode 100644 index 0000000..2f5da88 --- /dev/null +++ b/doc/research/experiments/tms/tms_analyses.md @@ -0,0 +1,7 @@ +# Analysing TMS results + +## General information + +## Preprocessing + +## Other analyses \ No newline at end of file diff --git a/doc/research/experiments/tms/tms_coding.md b/doc/research/experiments/tms/tms_coding.md new file mode 100644 index 0000000..298532c --- /dev/null +++ b/doc/research/experiments/tms/tms_coding.md @@ -0,0 +1,10 @@ +# Coding TMS experiments + +## General information +Don't forget to check out the CPP-Lab GitHub repository and the section on general experiment tips. + + +## Good practices + + +## GitHub templates diff --git a/doc/research/experiments/tms/tms_index.md b/doc/research/experiments/tms/tms_index.md new file mode 100644 index 0000000..a59070e --- /dev/null +++ b/doc/research/experiments/tms/tms_index.md @@ -0,0 +1,12 @@ +# Transcranical Magentic Stimulation (TMS) experiments + +## List of resources + + +## Coding the experiment + + +## Running the experiment + + +## Analyses workflow diff --git a/doc/research/experiments/tms/tms_resources.md b/doc/research/experiments/tms/tms_resources.md new file mode 100644 index 0000000..2a18715 --- /dev/null +++ b/doc/research/experiments/tms/tms_resources.md @@ -0,0 +1,9 @@ +# TMS resources + +## Manuals + + +## Websites + + +## Courses diff --git a/doc/research/experiments/tms/tms_testing.md b/doc/research/experiments/tms/tms_testing.md new file mode 100644 index 0000000..f4aca91 --- /dev/null +++ b/doc/research/experiments/tms/tms_testing.md @@ -0,0 +1,9 @@ +# Testing TMS experiments + +## General information + + +## Woluwe + + +## Louvain-la-Neuve diff --git a/doc/research/outreach/conferences/conference_admin.md b/doc/research/outreach/conferences/conference_admin.md new file mode 100644 index 0000000..302ab06 --- /dev/null +++ b/doc/research/outreach/conferences/conference_admin.md @@ -0,0 +1,15 @@ +# Conference admin + +## General information + + +## Before the conference +Look at grants and funding opportunities, visas, etc + + +## During the conference +Save your receipts + + +## After the conference +How to make a note de frais \ No newline at end of file diff --git a/doc/research/outreach/conferences/conferences.md b/doc/research/outreach/conferences/conferences.md new file mode 100644 index 0000000..fc764d4 --- /dev/null +++ b/doc/research/outreach/conferences/conferences.md @@ -0,0 +1,13 @@ +# Conferences + +## Relevant conferences + + +## Preparing a poster + + +## Preparing a talk + + +## Conference admin + diff --git a/doc/research/outreach/conferences/poster_presentation.md b/doc/research/outreach/conferences/poster_presentation.md new file mode 100644 index 0000000..df284f1 --- /dev/null +++ b/doc/research/outreach/conferences/poster_presentation.md @@ -0,0 +1,18 @@ +# Poster presentations +Here's some useful tools for whne you are desining a new conference poster. + + +## Templates and logos + +In the shared google drive we have a [folder with poster templates](https://drive.google.com/drive/folders/1e7-B4K2QuL-Q6hSJn0pEHg_Q7SgRSYad). +There you can find powerpoint templates and logos of the main institutions and fundings. + + +## Examples of posters from the lab + + +## Affiliations + +see [here](papers.md#affiliation-for-authors-of-the-cpp-lab) + +In this other [folder](https://drive.google.com/drive/folders/1s5D3lUjc_yjl-tU8ExhMbruQay83ggF8) there are some (old) posters from lab members that can be used as source of inspiration. diff --git a/doc/conferences_of_interest.md b/doc/research/outreach/conferences/relevant_conferences.md similarity index 100% rename from doc/conferences_of_interest.md rename to doc/research/outreach/conferences/relevant_conferences.md diff --git a/doc/conference_posters.md b/doc/research/outreach/conferences/talk_presentation.md similarity index 96% rename from doc/conference_posters.md rename to doc/research/outreach/conferences/talk_presentation.md index 2df6957..f81e2e2 100644 --- a/doc/conference_posters.md +++ b/doc/research/outreach/conferences/talk_presentation.md @@ -1,15 +1,18 @@ -# Conference posters +# Talk presentations Here's some useful tools for whne you are desining a new conference poster. + ## Templates and logos + In the shared google drive we have a [folder with poster templates](https://drive.google.com/drive/folders/1e7-B4K2QuL-Q6hSJn0pEHg_Q7SgRSYad). There you can find powerpoint templates and logos of the main institutions and fundings. + ## Examples of posters from the lab + ## Affiliations see [here](papers.md#affiliation-for-authors-of-the-cpp-lab) - In this other [folder](https://drive.google.com/drive/folders/1s5D3lUjc_yjl-tU8ExhMbruQay83ggF8) there are some (old) posters from lab members that can be used as source of inspiration. diff --git a/doc/research/outreach/outreach.md b/doc/research/outreach/outreach.md new file mode 100644 index 0000000..03f9380 --- /dev/null +++ b/doc/research/outreach/outreach.md @@ -0,0 +1,22 @@ +# Share your research + +## Conferences + +### Relevant conferences + +### Preparing a poster + +### Preparing a talk + +### Conference admin + + +## Publishing papers + +### Writing resources + +### Figures + +### Citations and mentions + +### Submission \ No newline at end of file diff --git a/doc/research/outreach/papers/papers_figures.md b/doc/research/outreach/papers/papers_figures.md new file mode 100644 index 0000000..cfabb59 --- /dev/null +++ b/doc/research/outreach/papers/papers_figures.md @@ -0,0 +1,5 @@ +# Paper figures + +In order to create coherence across papers and because most of the histograms we typically include in our papers have 2 colors: +Patients (blind, moebius, deaf, etc.): Orange: RGB: 255.158.74, ​​HEX: #FF9E4A +Controls: Turquoise: RGB: 105.170.153, HEX #69AA99 \ No newline at end of file diff --git a/doc/research/outreach/papers/papers_index.md b/doc/research/outreach/papers/papers_index.md new file mode 100644 index 0000000..58e4cc9 --- /dev/null +++ b/doc/research/outreach/papers/papers_index.md @@ -0,0 +1,27 @@ +# Papers + +## Writing resources + + +## Citations and mentions + +### Softwares + +### Grants + +### Affiliation for authors of the CPP lab + +### Contribution to papers + + +## Publishing + +### Pre-submission checklist + +### Post-acceptation checklist + +### Open-access + +### Pre-print + +### Open-data platforms diff --git a/doc/research/outreach/papers/papers_mentions.md b/doc/research/outreach/papers/papers_mentions.md new file mode 100644 index 0000000..20a1af7 --- /dev/null +++ b/doc/research/outreach/papers/papers_mentions.md @@ -0,0 +1,46 @@ +# Citations and mentions + +## Softwares + +Using Research Resource Identifiers (RRIDs) within the Materials and methods section to help promote the identification, discovery, and reuse of key research resources. +Here are some of the common ones. Feel free to add more (for suggestions, check: https://scicrunch.org/resources) + +### Stimulus presentation +- Presentation (RRID:SCR_002521) +- Psychtoolbox (RRID:SCR_002881) +- PsychoPy (RRID:SCR_006571) + +### MRI +- FSL (RRID:SCR_002823) +- SPM12 (RRID:SCR_007037) + +### high-res MRI +- cbs tools (RRID:SCR_009452) +- MIPAV (RRID:SCR_007371) +- JIST (RRID:SCR_00888) + + +## Grants + +### ERC +Use the following sentence +This project has received funding from the European Research Council (ERC) under the European Union's Horizon 2020 research and innovation programme under grant agreement No [number] attributed to OC. + + +## Affiliation for authors of the CPP lab + +Please make sure to have your right affiliation written in your publications: +`Crossmodal Perception and Plasticity Lab, Institute of Research in Psychology (IPSY) and Institute of Neuroscience (IoNS), Université Catholique de Louvain, 1348 Louvain-la-Neuve, Belgium` + + +## Contribution to papers + +To list authors's contribution in your paper, refer to this structure: https://www.casrai.org/credit.html +Make sure to put Olivier as corresponding author for financial reasons (reduced fees). + +This link can help you defining your author’s list: https://www.icmje.org/recommendations/browse/roles-and-responsibilities/defining-the-role-of-authors-and-contributors.html#two +In short, four conditions should be met to include someone as a co-author : +1. Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND +2. Drafting the work or reviewing it critically for important intellectual content; AND +3. Final approval of the version to be published; AND +4. Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved. diff --git a/doc/research/outreach/papers/papers_submission.md b/doc/research/outreach/papers/papers_submission.md new file mode 100644 index 0000000..1cac91a --- /dev/null +++ b/doc/research/outreach/papers/papers_submission.md @@ -0,0 +1,74 @@ +# Publishing + +## General information and tips + + +## Pre-submission checklist + +- [ ] is your data online and FAIR (Findable Accessible Interoperable Reusable)? +- [ ] is your code online and accessible? +- [ ] did you post a pre-print? +- [ ] did you update the CPP lab’s website with a link to the preprint? (check with Jacek) + + +## Post-acceptation checklist + +Update: +- [ ] the lab’s website +- [ ] research gate +- [ ] your ORCID account +- [ ] your DIAL account + +But don't forget to also think of: +- [ ] writing a press release (check with Olivier) +- [ ] social media thread (e.g twitter, bluesky) with the relevant hashtags and accounts (ADRE, UCLouvain, Louvain Bionics, IPSY, IONS) + + +## Open-access + +Check the romeo database of journals to know the different journals policy regarding green, gold and other type of open access publishing. + + +## Pre-print + +Make sure you put your paper on BioRxiv (https://www.biorxiv.org/) or PsyArXiv (https://osf.io/preprints/psyarxiv) pre-print servers. +More and more journals are accepting them, but some dinosaurs are still reluctant about pre-prints. Check the journal guidelines before submitting. +In case you're asked to make many changes during the submission, or in case of a re-submission, you can also update your preprint. +TIP: subscribe to the daily emails from Biorxiv, or follow them on twitter / bluesky, to keep up wiht the latest pre-prints in your field (this can be more than 6 months before the e-publication in a journal). + + +## Open-data platforms + +### Generic +- GIN (https://gin.g-node.org/) is the platform mostly used in the lab to store havey datasets and analyses. We have a lab account, as well as a lab brewery for work-in-progress datasets. +- OSF (https://osf.io/) can be a valid alternative, mostly when you want to make your dataset public. + +### MRI - EEG +- Openeneuro (https://openneuro.org/) for raw data sets organized as a Brain imaging data structure. It offers the possibility to run quality control (MRIQC) and preprocessing (fMRIprep) on the cloud. +- Neurovault (https://neurovault.org/) for statistical maps at the group or individual level and for ROI + + +## DIAL "Digital access to libraries - Research Publications" + +How to add your research production (publications/speech/poster/etc). on the online library: login here and follow these instructions. +In case of problems contact caroline.closset@uclouvain.be + + +## Press release / Communiqué de presse + +It is always better, in UCLouvain, to send a communication in French to the francophone press, as it's more impactful. An Wnglish versionis however still helpful to have for the translated pages of the website. + +Contact: +Isabelle Decoster, responsable presse UCLouvain +Tél. +32 (0)10 47 88 70 - +32 (0) 486 42 62 20 - isabelle.decoster@uclouvain.be + +More info on how to format them (all in french): +https://intranet.uclouvain.be/fr/myucl/administrations/arec/presse/comment-bien-vendre-mon-sujet.html + +Possibly get in touch with Science Today the outreach outlet of UCLouvain +https://uclouvain.be/fr/sciencetoday +https://uclouvain.be/fr/sciencetoday/contact.html + +Spread the word to IPSY, ADRE, IONS +IPSY: Nadine Fraselle: Nadine Fraselle +IoNS : Sophie Yernaux \ No newline at end of file diff --git a/doc/research/outreach/papers/papers_writing.md b/doc/research/outreach/papers/papers_writing.md new file mode 100644 index 0000000..d7f6d5f --- /dev/null +++ b/doc/research/outreach/papers/papers_writing.md @@ -0,0 +1,35 @@ +# Writing resources + +## How to write + +8-week Coursera course on Writing in the Sciences (not a lot of work) (https://www.coursera.org/learn/sciwrite) + + +## Reference management + +Zotero (https://www.zotero.org/) is highly reccomended. + + +## Naming convention for word documents + +Just a few lines for outlining good practices when exchanging files for abstract or paper submission. +Here is the model we should use: `YourLastName_TargettedJournal/Conference_Date_InitialsPersonwhoCorrected` + +### Examples +If David Bowie sent his last paper for the journal RollingStones on 06.08.18 and Olivier (Collignon) comments it the day after: +David sent: Bowie_RollingStones_18-08-06 +Olivier sends back to David: Bowie_RollingStones_18-08-07_oc + +If we got rejected and submit to MickeyMag few days after: +David sent: Bowie_MickeyMag_18-08-08 +Olivier sends back to David: Bowie_MickeyMag_18-08-09_oc + +If we dont know yet where to submit because we are out of options at the moment, this will be: +David sent: Bowie_InPrep_18-08-08 +Olivier sends back to David: Bowie_InPrep_18-08-08_oc + +For a conference / event (e.g. headlining Rock Werchter): +David sent: Bowie_Wechter_18-08-08 +Olivier sends back to David: Bowie_Wechter_18-08-08_oc + +This will massively help keeping track of things and avoid reading version that are not up to date. diff --git a/doc/research/research_index.md b/doc/research/research_index.md new file mode 100644 index 0000000..5560998 --- /dev/null +++ b/doc/research/research_index.md @@ -0,0 +1,22 @@ +# Research + +## Experiments + +### General information + +### (f)MRI + +### EEG + +### Behavioural + +### TMS + +### DNN + + +## Share your research + +### Conferences + +### Publishing papers \ No newline at end of file diff --git a/doc/welcome/activities/activities_index.md b/doc/welcome/activities/activities_index.md new file mode 100644 index 0000000..4e8a737 --- /dev/null +++ b/doc/welcome/activities/activities_index.md @@ -0,0 +1,6 @@ +# Get around in Brussels and in Belgium + +## Language learning + + +## CPP-Lab approved places diff --git a/doc/learning_french.md b/doc/welcome/activities/activities_language.md similarity index 86% rename from doc/learning_french.md rename to doc/welcome/activities/activities_language.md index 02aa538..d91d90f 100644 --- a/doc/learning_french.md +++ b/doc/welcome/activities/activities_language.md @@ -1,10 +1,19 @@ -# Learning French +# Language learning + +## General information Bruxelles is a bilingual city (French-Dutch) where most of the people are also English speakers. On the contrary Louvain-la-Neuve is in the French region of Belgium and here it can be useful to speak a bit of French. + +## French + If you are looking for a French course here are some option: 1. As a UCL staff or student member, you can take advantage of the language courses offered by the university. There are many different levels to choose from. More information is available at the [ILV websit](https://uclouvain.be/en/study/language-courses.html) 2. French courses in Bruxelles: - [EPFC](www.epfc.eu) - [CPAB](http://www.cpab.be) - [CVO-BEC](http://www.cvo-bec.net/en/index_en.html) (most of us are following class here!) + + +## Dutch +See huis van het nederlands. \ No newline at end of file diff --git a/doc/fun_activities.md b/doc/welcome/activities/activities_places.md similarity index 81% rename from doc/fun_activities.md rename to doc/welcome/activities/activities_places.md index 4c7874f..6037696 100644 --- a/doc/fun_activities.md +++ b/doc/welcome/activities/activities_places.md @@ -1,24 +1,25 @@ +# CPP-Lab suggested places + +## General information + +This non-exhaustive list of places can help you move your first steps in Brussels. It's based on previous experiences of lab members and may not be up-to-date. So don't hesitate to chat about it with others and to suggest your own. + + ## Restaurants ### University - -- [University restaurant](https://uclouvain.be/fr/decouvrir/resto-u/le-sablon-self.html ) +- [University restaurant](https://uclouvain.be/fr/decouvrir/resto-u/le-sablon-self.html). Good for lunches when in the office ### Typical Belgian restaurants: - - [Bugatti](http://www.lebugatti.be) - [Le chou de bruxelles](http://www.restaurantlechoudebruxelles.com) - [Le petite Belge](http://www.restaurant-petit-belge.be) - [Le clan des belges](http://www.leclandesbelges.com) - [La fin de siécle](https://www.tripadvisor.it/Restaurant_Review-g188644-d1852850-Reviews-Fin_de_Siecle-Brussels.html) - - [9 et voisins](https://www.tripadvisor.it/Restaurant_Review-g188644-d1065574-Reviews-9_et_Voisins-Brussels.html) - - [Le brassin](http://www.lesbrassins.com/en) - ### Not Belgian restaurants - - [Paolo’s Idea](http://www.paolosidea.com) (Italian)-it's good again! - [La bottega della pizza](https://www.facebook.com/Pizzeria-La-Bottega-Della-Pizza-403460962473/) (Italian) - [Ouzerie Mezedopolio](http://www.restaurant-grec-ixelles.be/#restaurant-ouzerie-grecque) (greek) @@ -28,22 +29,27 @@ - [El Turco](https://elturco.be/ ) (open buffet, Luxembourg neighbourhood, very good Turkish food) - [Mili Ixelles](https://miliixelles.eatbu.com/?lang=en#): Chau. de Boondael 3561050 Ixelles (authentic Chinese food, especially for spicy food) + ## Cafes - [Fika](https://www.facebook.com/fikabrussels/) - Leopold cafes -## Cinema + +## Cinemas - [Cinema Cinescope](https://www.cinescope.be) - [Cinematek](http://cinematek.be/) + ## Theaters - [Atelier Théâtre Jean Vilar](http://www.atjv.be) + ## Sports - Sport centre in LLN, with different options according to your [position](https://www.uclouvain.be/fr/sport/le-passsports-uclouvain) - [Swimming pool](https://csblocry.be/piscines/) - 60 euro membership and having access to all courses in LLN + diff --git a/doc/welcome/belgium/belgium_before.md b/doc/welcome/belgium/belgium_before.md new file mode 100644 index 0000000..0c49540 --- /dev/null +++ b/doc/welcome/belgium/belgium_before.md @@ -0,0 +1,7 @@ +# Before arriving to Belgium + +## EU citizens + + +## Non-EU citizens + diff --git a/doc/welcome/belgium/belgium_index.md b/doc/welcome/belgium/belgium_index.md new file mode 100644 index 0000000..fb2622c --- /dev/null +++ b/doc/welcome/belgium/belgium_index.md @@ -0,0 +1,16 @@ +# Welcome to Belgium + +## Before arriving + +### Coming from within EU + +### Coming from outside EU + + +## Living in Belgium + +### Accomodation + +### Transport + +### Bureaucracy diff --git a/doc/welcome/belgium/practical/belgium_admin.md b/doc/welcome/belgium/practical/belgium_admin.md new file mode 100644 index 0000000..3c44fdf --- /dev/null +++ b/doc/welcome/belgium/practical/belgium_admin.md @@ -0,0 +1,99 @@ +# Belgian bureaucracy + +## Bank account + +Generally, Belgian banks require your Belgian ID card to create an account. But upon request and prior inquiry they can create an account using your passport (example, AXA bank). + +Another option is to use digital banks like N26. + + +## Health care + +How your healthcare is managed in Belgium depends on whether you are a citizen of the European union or not (see more information here). You will likely need to join a mutualité, who will administer the partial refund of your medical care. They all offer the same essential service – you submit your consultation and medication receipts to them and they refund you the amount you should get back from the government. Each also offers its own additional package which gives you some additional cover (for an extra premium of course!). Every time you visit a healthcare provider, keep all your receipts! Note that some providers will definitely charge more than the government will refund. Choose carefully. + +More info at http://www.belgique-infos.be/belgium/health/?lang=en#.WE6qQhRFGOo + + +## Medical Information + +### Emergency +Any hospital with an Emergency department will be open 24 hours. +*Note: Not all hospitals in Belgium are open 24Hrs.* +A quick google search will list the emergency hospitals in your area. + +* 100 - medical emergency and fire brigade +* 112 - Europe wide emergency number +* 101 - police + +### Getting appointments GP +specialist, maison du medicale, … + +Best practice is to have a dedicated GP. (to have a centralised place for medical records (upon request)+ for regular prescriptions + will refer you to specialists if needed) + +One of the ways is you can check this website to look for a GP in your area or preferred area: https://www.doctoranytime.be/ + +Another option, ask in the Lab someone might have a good GP to recommend. + +### Psychological Help +in Brussels or elsewhere + +- Your GP can recommend someone. + + +## Taxes + +Every Year you will need to fill a tax declaration form and send it in usually by mid July. +- (eg: in case of online form: for 2020 the tax declaration has to be sent in by july 15th 2021/for 2019 the date was july 16th 2020...) +- (eg: in case of by post: for 2020 the tax declaration has to be sent in my june 30th) +**Note: By post the deadline is earlier(upto 15 days), as the post might take a while to reach.** + +2 ways to go about it: +1. By post ( you will receive the form + send back the completed form) +2. Online (MyMinfin.be) + +For logging in: +you will need your belgian ID card/stay permit + your password for the card. +You can use an eID reader/ itsme app/or a few other ways listed on the page when you click [login](https://idp.iamfas.belgium.be/fasui/login?spEntityID=fediam.minfin.fgov.be&service=EidService&goto=http://idp.iamfas.belgium.be/fas/SSORedirect/metaAlias/idp?ReqID%3Ds270ae441aa48a96d838bb30c6efe5ed2b713b3137%26index%3Dnull%26acsURL%3Dhttps://fediam.minfin.fgov.be/sso/Consumer/metaAlias/external/sp%26spEntityID%3Dfediam.minfin.fgov.be%26binding%3Durn:oasis:names:tc:SAML:2.0:bindings:HTTP-POST). + +Once you login onto the website MyMinfin.be: +1. select : *Ma déclaration / Ma proposition de déclaration simplifiée* (Tax-on-web) +2. select: *Accéder à ma proposition de déclaration simplifiée* +3. consult the document : *Proposition de déclaration simplifiée* - Exercice 2021 +4. if there are no changes to your current situation, as mentioned in the document you will have to do nothing. And at the bottom of the page you will see the calculated result/balance. + + +## Visa for Non-EU + +![visa permis uclouvain](./images/visa_permis_uclouvain.png) + + +## Stay Permit + +Information regarding stay permit (for stays more than 3 months/90 days) can be found here : https://www.commissioner.brussels/en/i-am-an-expat/residence-formalities/non-ue-citizen/79-residence-formalities-non-ue/85-more-than-90-days + +Easy way to understand this procedure: ( from a PhD student's experience, should be similar for a post Doc but best to double check ) + +- When you arrive in Belgium and have figured out your housing/accommodation, medical insurance, bank account, phone number etc. You are required to contact your commune/local municipality to register your arrival and long term stay. Better to do it as soon as possible, by law within 90 days or till your visa is valid. Also good to remember you will be dealing with bureaucracy! Might take a while to get the appointment. + +- Every commune has a foreigners office, where you must show up (after setting up an appointment by call or email) with required documents (listed on your commune's website). +Note: All information for making appointments will be listed on your commune's website. +- Example of a generic list of documents: (but please cross check with your commune as well to have complete information.) + 1. Passport + 2. Passport size photos. + 3. Accommodation/housing contract. + 4. University Registration (for the current year). + 5. Proof of salary/grant. + 6. Proof of medical insurance (ask your insurance provider). + 7. 25 euros (for registration + stay permit card. It's mandatory) + +- List of documents for Stay Permit application and related information: https://dofi.ibz.be/fr/themes/ressortissants-dun-pays-tiers/etudes + +- Immediately at the end of your first appointment, you will be given an Appendix 15. This paper will act as a "temporary" stay permit till you receive the stay permit card. (Which can take max 2-3 weeks) +- Appendix 15 doesn't have schengen status. Best not to travel outside Belgium with just your passport + Appendix 15. +- Your stay permit will have the schengen status. + +**If you wish to continue your stay (for 1 year) in Belgium after you have graduated:** + +https://dofi.ibz.be/fr/themes/ressortissants-dun-pays-tiers/etudes/annee-accordee-apres-les-etudes-pour-chercher-un-emploi + + diff --git a/doc/welcome/belgium/practical/belgium_living.md b/doc/welcome/belgium/practical/belgium_living.md new file mode 100644 index 0000000..1d8aa6d --- /dev/null +++ b/doc/welcome/belgium/practical/belgium_living.md @@ -0,0 +1,66 @@ +# Find an accomodation + +The first choice is where do you want to settle in? Most typical options are Brussels, Louvain la Neuve, Wavre, Namur, etc... Most of the people in the group live in Bruxelles. Talk to the lab members about this to have their opinions! + +If you are looking to rent your own place, try http://www.immoweb.be. You can filter by location, price, as well as "furnished" or "unfurnished". Note that if you take an unfurnished flat it's common to have absolutely NOTHING in it. No blinds, no light fixtures, potentially no kitchen! Note that kitchens are often described as “semi-equipped” or “hyper-equipped”, this refers to what type of appliances are there (dishwasher, fridge, etc). + +Some other websites to check if you are looking for a room/apartment where to live either in Brussels or in Louvain-la-Neuve: + https://www.facebook.com/groups/385369448291405/?fref=ts + https://www.facebook.com/groups/virtueljojo/ + https://www.facebook.com/groups/195527370457521/ + https://www.facebook.com/groups/188519461195986/ + https://www.facebook.com/groups/134093889938198 + http://www.appartager.be + http://www.expatarrivals.com/belgium/brussels/areas-and-suburbs-in-brussels + +## Short-term accommodation + +First of all, check the [UCLouvain webpage](https://uclouvain.be/en/study/logement-0.html) for accommodation. You can see lots of options there. + +[http://koterasmus.be/](https://koterasmus.be/) This is a group of students that are living together and share the project of welcoming, gathering and helping exchange students coming on the campus of Louvain-la-Neuve. + + +## Where to find an accomodation + +### Brussels +The easiest neighbourhoods in Brussels to reach LLN by train are in the south-east part of the city (Ixelles/Etterbeek/Schuman). +There is also a bus (E11) going from Delta (neighborhood Auderghem/watermael-Boitsfort) to LLN in 35min +Or a bus (E12) going from Woluwé (Roodebeek/Stockel/Alma) to LLN in 30min. + +### Louvain-la-Neuve +If you want to benefit from a university accommodation, you have to make the request as soon as possible since they are always full. Ideally, for a start in September, the request should be done in March/April before starting. If you come from abroad the accommodation service of the university may ask for a contract that you don't have yet. In such a situation, ask Olivier to send a recommendation letter explaining you will be hired by providing the details and motivation, this may help unlock the situation. If you have decided on your arrival date soon, send an e-mail to the logement administration as soon as possible. + +Website for UCLouvain accomodation : https://uclouvain.be/fr/etudier/logement/a-propos.html + +Alternatives to UCLouvain accommodation: +- https://www.placet.be/index.php/en/for-residents/accommodation +- https://www.caleglln.com/ (This place belongs to Dominican friars and they are welcoming to international students who need short-term/long-term accommodation) + + +## Registration at the commune + +- You probably already have a Visa issued by the Belgian Embassy in your country. This visa allows you to enter Belgium, but it is not the same as a residence permit. You have to register at the local authorities (called "the commune") to receive your residence permit. The duration of the residence permit is typically tied to your UCL work contract (e.g., 2 years). + +- On the side note: If you are already residence in any EU countries but you are not EU citizen, you do not need to apply for a visa. When you arrive to Brussels you can directly apply for residence permit. You have 3 months time to apply for this residence permit. (Your residence permit from another EU country is valid for 3 months in Belgium) + +- You will need to visit the foreigners office in your local commune within eight days of arriving in Belgium. Note that different areas of Belgium are governed by different communes – there is one for Ottignies-Louvain la Neuve, one for Bruxelles, one for Ixelles, etc. Go to the one that is for your area! + +- To register at the commune you will need: Your identification (passport), about 5-8€, some passport size photos of yourself, your work contract, proof of your address (ideally a lease contract), and your legalised marriage certificate if you have one. + +- After your initial registration at the commune, they will send a police officer to your residential address to check that you really live there. They usually will not fix a time for this, it’s random. If there are other people living there, explain to them that this is happening and they can try to vouch for you if you are not in the house when the police come. Once you are confirmed to be living there, they will send a letter with the PIN/PUK codes for your card to that address. You go back to the commune with this letter and collect your card. The whole process takes about four weeks at least… + +- More general relevant info for Louvain-la-Neuve https://www.uclouvain.be/en-355099.html and for Bruxelles http://be.brussels/living-in-brussels. + + +## Utilities + +### Gas, Electricity , water + +### Mobile and Internet +- (SIM) BASE: Both prepaid and Postpaid offers. https://www.base.be/en/private.html +When you first enter Belgium you can buy a Base SIM by just presenting your passport. +- PROXIMUS: https://www.proximus.be/en/id_personal/personal.html + Home Internet ( basic and unlimited bundles) + Home Internet+Phone connection and internet + Home Internet+Phone connection and internet+TV +landline +(getting this connection can take upto 2 weeks from the day of your first appointment/call +32 800 55 800(toll free)) diff --git a/doc/welcome/belgium/practical/belgium_practicalities.md b/doc/welcome/belgium/practical/belgium_practicalities.md new file mode 100644 index 0000000..a0899d7 --- /dev/null +++ b/doc/welcome/belgium/practical/belgium_practicalities.md @@ -0,0 +1,25 @@ +# Get settled in belgium + +## Accomodation + +### Tips to find an accomodation + +### Registration at the commune + + +## Transport + +### Public transport + +### Trains + +### Renting cars / vans + + +## Bureaucracy + +### Taxes + +### Health insurance + +### General practitioner diff --git a/doc/welcome/belgium/practical/belgium_transport.md b/doc/welcome/belgium/practical/belgium_transport.md new file mode 100644 index 0000000..672def7 --- /dev/null +++ b/doc/welcome/belgium/practical/belgium_transport.md @@ -0,0 +1,49 @@ +# Belgian transportation + +## Public transport in Brussels + +Add section about STIB, and beware of strikes and delays. + +### How to get a pass (if you're eligible) +- If you need to use public transport to get to UCL, the university will cover the cost of your travel subscription if you have FNRS or FSR grant (“Frais de déplacement” - http://www.uclouvain.be/357050.html ). Note that not all the grants cover the cost of travel subscription (e.g., WBI grant). Make sure you know in advance which is your particular case. +More information can be found on: https://intranet.uclouvain.be/fr/myucl/travailler/frais-de-deplacements-domicile-lieu-de-travail-0-1.html +The dedicated email address to ask questions about it is: remuneration@uclouvain.be +- It will typically be either the train SNCB network or the bus TEC network. Best to ask a French speaking lab member to help you with this. Normally, the university will automatically get you a year-subscription, so you may encounter problems if you have to change the type of subscription in the middle of the year (for instance, changing the train season ticket to a bus season ticket). + + +## Public transport in Belgium (and abroad) + +### Commute Brussels-Louvain-la-Neuve +Try not to advance money when buying a subscription. First ask the UCL for the form to obtain the subscription and THEN buy it. Otherwise you might not get fully reimbursed. + +You can ask Veronique Vanhoegaerden (veronique.vanhoegaerden@uclouvain.be) from UCL. + +If you're FNRS, contact Aurelie Volont (aurelie.volont@uclouvain.be) to ask for the subscription: "Following the agreements with SNCB, it was agreed that the UClouvain could issue the form for obtaining the SNCB subscription. This ensures that the amount does not have to be advanced, since the invoice is sent directly to the FNRS.In this case the subscription is 100% refunded as it is the system of the paying third part of which 80% by the FNRS and 20% by the state. + +If the subscription has already been contracted or is only for STIB or TEC, De Lijn, without SNCB then the FNRS only reimburses 80% on the basis of proof of purchase." + +### Train [SNCB](https://www.belgiantrain.be/en) +The direct train from Brussels to LLN passes in these train stations: Midi, Centrale, Nord, Schuman, Luxembourg, Etterbeek. + +!!! WARNING + Delays and platform changes can happen frequently so always check the SNCB app while traveling + +#### Train Tickets for under the age of 26 +For people who are under 26, there is a Youth Ticket, which allows you to travel anywhere in Belgium for €7.50 per journey. But be careful that it is economical for only long distances, like going to Bruges from Louvain-la-neuve. For short distances, standart ticket may be more economical than the youth ticket. + +!!! NOTE + * **If you are coming in the summer period,** which starts from 1st July to 1st September, you can buy a monthly ticket allowing you unlimited traveling anywhere in Belgium for €35. + * **If you are coming in the school period,** [check here](https://www.belgiantrain.be/en/tickets-and-railcards/students-season-ticket?gad_source=1&gclid=Cj0KCQjwurS3BhCGARIsADdUH533KqgF9h_90dvp1wqSWvkr6ggtlO0l9oBvZkPwpbwrhGYfrkMBKB8aAhS3EALw_wcB). + +### BUS [TEC](https://www.letec.be/#/) +There is a direct bus from Etterbeek station and Roodebeek Station. + + +## Renting a car or a van + +- If you need a van ( with a driver + helper) to move your stuff in and around Brussels/Belgium or also to other european countries: https://www.thebulletin.be/rent-man-van-you-hate-moving-we-love-it-removals-simon-19 + ["I find this service to be extremely professional & helpful" - a satisfied customer /lab member] + +- Olivier is also renting his car on Caramigo + +- In case some of you are interested in a good deal to rent cars flexibly: this is an option I recently learned about: https://www.cambio.be/en-bxl diff --git a/doc/welcome/cpp/cpp_index.md b/doc/welcome/cpp/cpp_index.md new file mode 100644 index 0000000..29794ad --- /dev/null +++ b/doc/welcome/cpp/cpp_index.md @@ -0,0 +1,20 @@ +# Welcome to CPP-Lab + +## Lab website + +Most information can be found directly on the [lab website](https://cpplab.be). How to use it and to update it is explained in the "Life in the Lab" section. + + +## Lab meetings + +We have regular lab meetings, weekly on Thursday (apart from particular exceptions). In the "Life in the Lab" section, you can find detailed information about what to expect and how to approach them. + + +## Important links + +Getting started can take a bit of time, with all the information you have to absorb. In the "important links" section, you can find all the platforms used by the lab (e.g. google calendars for meetings and testing, discord to communicate with lab members, mailing lists, etc.) +[ should link to dedicated .md] + + +## Contacts of people + diff --git a/doc/online_accounts_to_join.md b/doc/welcome/cpp/cpp_links.md similarity index 64% rename from doc/online_accounts_to_join.md rename to doc/welcome/cpp/cpp_links.md index 7d7fa95..464d152 100644 --- a/doc/online_accounts_to_join.md +++ b/doc/welcome/cpp/cpp_links.md @@ -1,26 +1,18 @@ -# Online accounts to join +# Important CPP Links + +## General information + Here is an overview of means of communications that you should be part of. -## Mailing lists +## CPP mailing list + Normally, you are automatically added to all the following lists, or it's a human process that can require a few days. -If that is not the case and you hear lab members talk about events you are not aware of, here's a list of mailing lists and who to contact to be added +If that is not the case and you hear lab members talk about events you are not aware of, here's a list of mailing lists and who to contact to be added. -### CPP_LLN mailing list - for lab-related information: lab meetings, grants, interesting talks and events, general communications. This email list is a google group, meaning that a message sent to this account will be sent to anyone in the list - contact any CPP member -### Communaute-ipsy -- to be informed about the seminars / talks / events in our department in LLN -- contact Nadine Fraselle - -### Neurocs-Ipsy (deprected) - -### IoNS members -- to be in the loop of events in IoNS (Institute of Neuroscience in Woluwe) -- contact Cathy Friand - - !!! TIP **Setup Gmail labels** @@ -40,27 +32,55 @@ If that is not the case and you hear lab members talk about events you are not a ![gmail labels view](./images/gmail_labels_view.png) -## Github -We use [Github](https://github.com/) to store and share all relevant code for our experiments. -For this reason, create an account and ask to be added to the [CPP github organization](https://github.com/cpp-lln-lab) as a member. -On the Lab account, you can find templates for data management and analyses, in addition to bidspm and other resources. +## Lab calendars + +We have several google calendars that we used for different purposes: + +- [CPP-LAB : all events](https://calendar.google.com/calendar?cid=a21kcmMybWp1MXNkaDJ2dGZiMDZkbjc2ZmtAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ) → for most of the information (e.g. conferences, lab meetings, people on holiday, main events) + +- [CPP-LAB : courses](https://calendar.google.com/calendar?cid=c3U0bDFkdjk5NDhrbDM2Y3JoazFnOHNmbjhAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ) → only put there events or info that correspond to courses worth attending + +- [CPP-LAB : Behavioural](https://calendar.google.com/calendar?cid=ajl0bThzY3M4aHBqY2txcGVwcTRldXFrNzhAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ) → to book the testing room and the desktop in it + +- [CPP-LAB Laptop computer](https://calendar.google.com/calendar?cid=bDluaGw5bnE3cmxmYmpjNjNiZThtc3VtbTRAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ) : → to book the testing laptop +- [CPP-LAB : meetings](https://calendar.google.com/calendar/u/0?cid=YTIxZDdmZGJlMTI1ZWJiNWFjNWQ3ZjEyMGM2ZTllMTkyNzQ2MGQzZmQxMmEzMDY4MjMxOTA2NTZiYmVhM2JiYUBncm91cC5jYWxlbmRhci5nb29nbGUuY29t) → to know when Olivier is available to have a meeting + +- [fMRI booking](https://calendar.google.com/calendar/u/0?cid=Y2hzMWE0M3ZjYmxqazlqbjBuMzVnNXJoa3NAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ) → to share our bookings with other CPP-StLuc-MRI-users, in case of needed help or facilitate last minute hours takeover + + +## Discord -## Discord We mainly use [Discord](https://discord.com/) to communicate among us. You can downaload the application, create a free acount and ask to be added to the CPP Discord server (Link TBD) -## Google Drive +## Shared GDrive folder + Most of the files we share (without sensitive data) are shared through a [Google Drive folder]([link](https://drive.google.com/drive/folders/0B_uzjo71y59FOVNXVlNRN1k2c1k?resourcekey=0-3qpicNZjpKuxfV71jyIhlg)) to which you cna request access. Here, you'll find most of the information about lab admin. -## Teams +## MS Teams + We mostly use Teams to host the weekly lab meetings in hybrid format, meaning that if you cannot make it in person you can still join online. Make sure to ask in the lab to be added to the CPP Team space. +## Lab GitHub and GIN repositories + +We use [Github](https://github.com/) to store and share all relevant code for our experiments. +For this reason, create an account and ask to be added to the [CPP github organization](https://github.com/cpp-lln-lab) as a member. +On the Lab account, you can find templates for data management and analyses, in addition to bidspm and other resources. + + +## Scientific mailing lists + +SPM +Multisensory +Visionlist + + ## Others ### ORCID diff --git a/doc/welcome/uclouvain/ucl_ions.md b/doc/welcome/uclouvain/ucl_ions.md new file mode 100644 index 0000000..1850c69 --- /dev/null +++ b/doc/welcome/uclouvain/ucl_ions.md @@ -0,0 +1,27 @@ +# Welcome to the Institute of NeuroScience (IoNS) + +## Office keys and badge + +Contact person: +Procedure: + + +## Relevant account / mailing lists + +### Communaute-ipsy +- to be informed about the seminars / talks / events in our department in LLN +- contact Nadine Fraselle + +### Neurocs-Ipsy (deprected) + +### IoNS members +- to be in the loop of events in IoNS (Institute of Neuroscience in Woluwe) +- contact Cathy Friand + +### Other + + +## Other logistics + +### Bike parking + diff --git a/doc/registration_at_uclovuain.md b/doc/welcome/uclouvain/ucl_registration.md similarity index 78% rename from doc/registration_at_uclovuain.md rename to doc/welcome/uclouvain/ucl_registration.md index 3c5ba27..2e5d132 100644 --- a/doc/registration_at_uclovuain.md +++ b/doc/welcome/uclouvain/ucl_registration.md @@ -1,32 +1,10 @@ -# Welcome section +# Registratin at UCLouvain -If you are reading this document it means that you will join the CPP-lab soon: WELCOME!! To make your arrival as smooth as possible we created this “welcome guide” with the most important information about admin and practical issues. - -CPP-lab: [https://cpplab.be/](https://cpplab.be/) - -Our lab is divided into 2 different locations: Université catholique de Louvain (Louvain-la-Neuve, Belgium) and University of Trento (Trento-Italy). - -To find out who is working at the CPP-lab, please see: https://cpplab.be/peoples/ - -Do not hesitate to contact us if you have any question or if you need help! - -University: - -PRACTICAL INFO [here](https://www.uclouvain.be/en-326638.html) - -HOW TO ARRIVE [here](http://www.uclouvain.be/en-acces-lln.html) - -HOW TO GET AROUND [here](http://www.uclouvain.be/en-239559.html) - -## Registration - -### Common to all cases +## General information There are different procedures to follow according to your position at UCL. - The following figure relates to your “bourse”. - ![registration_process](./images/uclouvain_registration.png) More useful info about admin. available here: @@ -41,7 +19,10 @@ You may still have practical questions about living in Belgium or working at UCL On the one hand, please feel free to visit the [Louvain Welcome Desk website](https://uclouvain.be/en/research/welcome-desk), which also covers the administrative aspects of your research stay. Besides, the LWD organizes welcome sessions where we present you the different aspects of life in UCLouvain. There are three sessions each year (October, January, June). The next one will occur 30 January 2025, both in Louvain-la-Neuve (location to be further confirmed) and remotely by Teams (from 9.30 to 11.30 am). If interested, you can already register [here](https://forms.office.com/Pages/ResponsePage.aspx?id=1JCwei76z068fEEntNWC7FkRzUV36QNFpcZ5vygrAtdUQUVRQzFKSUpKRUdFTU4wTEYySTM4N0dDWC4u). -### Erasmus+ Mobility for Traineeship + +## Contract-specific information + +### Erasmus+ mobility In order to be enrolled and to received the student card (which is useful for many discounts such as mensa, language courses, sport courses) you should go to the registration office at Halles Universitarie (Place de l'Université 1, 1348 Louvain-la-Neuve), with the following documents: -learning agreement; @@ -49,38 +30,31 @@ In order to be enrolled and to received the student card (which is useful for ma -l’analyse de risque (provided by Michele Piquart, michele.piquart@uclouvain.be ) -ID/passport (copy) - If you have any question, the contact name for Erasmus in the IPSY faculty in Louvain-la-Neuve is Michèle Piquart (michele.piquart@uclouvain.be). - ### Visiting PhD student At least one month before (better if 2/3), send an email to Nadine Fraselle (nadine.fraselle@uclouvain.be), with Olivier Collignon in cc, with the following information: -- Your name, surname, date of arrival, duration of your internship; -- Copy of your passport or ID; -- CV; -- If the duration of your internship is 3 months or less : “Formulaire d'accueil d'un chercheur visiteur EN.doc’” -- If the duration of your internship is more than 3 months: “Collaborateur scientifique - Formulaire.pdf” - +- Your name, surname, date of arrival, duration of your internship; +- Copy of your passport or ID; +- CV; +- If the duration of your internship is 3 months or less : “Formulaire d'accueil d'un chercheur visiteur EN.doc’” +- If the duration of your internship is more than 3 months: “Collaborateur scientifique - Formulaire.pdf” Once the faculty has approved your request they will get an Global UcL ID (hopefully before your arrival at UcL). With the ID you can go to Yolande Nivaille (she does not speak english, ask help to a French speaker for that) and ask her for the UcL email address (if you want it), for the access to the printer and for the access card. If you are Erasmus PhD student: the contact name for Erasmus in the IPSY faculty in Louvain-la-Neuve is Michèle Piquart (michele.piquart@uclouvain.be). - -### Future PhD student at UCL +### PhD student General link for anything related to doing a Phd at UCLouvain: - https://uclouvain.be/en/research/valodoc - https://uclouvain.be/en/study/welcome-activities-international-students.html If from abroad: - Information for international researchers at UCLouvain - https://uclouvain.be/en/research/welcome-desk https://uclouvain.be/en/study/international-welcome-guide.html - -### FAQ: +#### FAQs: - https://uclouvain.be/en/study/questions-frequemment-posees.html - https://uclouvain.be/en/study/international-students.html @@ -100,14 +74,7 @@ Make sure to have the documents ready(in general): 1. all certificates and/or di 2. Funding(if applicable) related documents 3) Personal information file. It's important to know that inscription at the doctoral School and any probable Funding Application are two separate entities but dependent on each other. For any funding application enrolment at the Doctoral School is Mandatory. So keep an eye on the deadlines. -### Public transportation -- If you need to use public transport to get to UCL, the university will cover the cost of your travel subscription if you have FNRS or FSR grant (“Frais de déplacement” - http://www.uclouvain.be/357050.html ). Note that not all the grants cover the cost of travel subscription (e.g., WBI grant). Make sure you know in advance which is your particular case. -More information can be found on: https://intranet.uclouvain.be/fr/myucl/travailler/frais-de-deplacements-domicile-lieu-de-travail-0-1.html -The dedicated email address to ask questions about it is: remuneration@uclouvain.be -- It will typically be either the train SNCB network or the bus TEC network. Best to ask a French speaking lab member to help you with this. Normally, the university will automatically get you a year-subscription, so you may encounter problems if you have to change the type of subscription in the middle of the year (for instance, changing the train season ticket to a bus season ticket). - ### Post-doc - Fellowships - Personal grant managed by the university (Includes FNRS, FSR, MCurie...) - Contact : bourses.docpostdoc@uclouvain.be @@ -131,4 +98,27 @@ Fellowships - Contact Nadine Fraselle (IPSY - your main affiliation) and Cathy Friand (IoNS - you are also affected in Ions) to mention the start/end date of your contract and source of finance, ideally before you start. -### Relevant information for people coming from outside the EU +## Other information + +* Siegrid Vanderveken - Secretary for our departement +* Roland Jaumain - Printers, buying computers +* Isabelle Legrain [UCLouvain page](https://uclouvain.be/fr/repertoires/isabelle.legrain) - Financial secretary + +> isabelle.legrain@uclouvain.be +> Place Cardinal Mercier 10 bte L3.05.01 – B1348 Louvain-la-Neuve +> Tél. +32 (010)47 82 56 - Bureau D120 + +* Nadine Fraselles +* Lorraine Jacobs + +### When do you get paid? +Les salaires sont versés 2 jours ouvrables avant le dernier jour du mois. + +### When are the official holidays? +Holidays (official UCL “rules”)? +20 jours de congé légaux +6 jours de congé conventionnels (dont 2-3 utilisés entre Noël et Nouvel an) +A prendre en accord avec votre promoteur + +1 jour de congé pour la fête de la Communauté française (27 septembre) si celle-ci tombe un jour ouvrable. +Congés de circonstance: voir portail \ No newline at end of file diff --git a/doc/welcome/uclouvain/uclouvain_index.md b/doc/welcome/uclouvain/uclouvain_index.md new file mode 100644 index 0000000..50e247c --- /dev/null +++ b/doc/welcome/uclouvain/uclouvain_index.md @@ -0,0 +1,24 @@ +# Welcome to UCLouvain + +## Registration + +### General information + +### Contract-specific information + +#### Erasmus+ mobility + +#### Future PhD student + +#### Visiting PhD student + +#### Post-doc + + +## Welcome to IoNS + +### Office keys + +### Relevant account / mailing lists + +### Other logistics diff --git a/mkdocs.yml b/mkdocs.yml index d98f784..e7cd5cd 100755 --- a/mkdocs.yml +++ b/mkdocs.yml @@ -25,30 +25,105 @@ docs_dir: doc nav: - Home: index.md - Contributing: contributing.md -- Welcome section: - - Registration at UCLouvain: registration_at_uclovuain.md - - Living in Belgium: living_in_belgium.md + +- Welcome: + - welcome/welcome_index.md + - Welcome to Belgium: + - welcome/belgium_index.md + - Before arriving: welcome/belgium/belgium_before.md + - Get settled in Belgium: + - welcome/belgium/practical/belgium_practicalities.md + - Accommodation: welcome/belgium/practical/belgium_living.md + - Transportation: welcome/belgium/practical/belgium_transport.md + - Bureaucracy: welcome/belgium/practical/belgium_admin.md + - Welcome to UCLouvain: + - welcome/uclouvain/uclouvain_index.md + - Registration: welcome/uclouvain/ucl_registration.md + - Get around in IoNS: welcome/uclouvain/ucl_ions.md + - Welcome to the CPP-Lab: + - welcome/cpplab/cpp_index.md + - Important links: welcome/cpplab/cpp_links.md + - Activities: + - welcome/activities/activities_index.md + - Language learning: welcome/activities/activities_language.md + - CPP-approved places: welcome/activities/activities_places.md + - Life in lab: - - Google calendar: google_calendar.md - - Logistics: logistics.md - - Lab meetings: lab_meetings.md - - Admin: admin.md - - Lab website: lab_website.md - - Online accounts to join: online_accounts_to_join.md - - Grants: grants.md - - Conferences of interest: conferences_of_interest.md - - Buying things for the lab: buying_things_for_the_lab.md - - For PhD students: for_phd_students.md - - Using the computer cluster: using_the_computer_cluster.md - - iMac in the lab: iMac_in_the_lab.md - - Code and data management: code_and_data_management.md - - Running a study: running_a_study.md - - Testing participants: testing_participants.md - - Conference posters: conference_posters.md - - Papers: papers.md -- Activities: - - Learnign French: learning_french.md - - Fun activities: fun_activities.md + - lab_life/lab_index.md + - Logistics: lab_life/logistics.md + - Grants: + - lab_life/grants/grants_index.md + - Research grants: lab_life/grants/research_grants.md + - Travel grants: lab_life/grants/travel_grants.md + - Funding for seminars and speakers: lab_life/grants/funding_seminars.md + - Reimbursements: lab_life/grants/reimbursements.md + - Doctoral schools: lab_life/doctoral_schools.md + - Computing resources: + - lab_life/computers/computers_index.md + - iMacs: lab_life/computers/imac_computer.md + - Monster: lab_life/computers/monster_computer.md + - HPC: lab_life/cluster_computer.md + - Purchasing materials: lab_life/purchasing_materials.md + - Lab website: lab_life/lab_website.md + - Lab meetings: lab_life/lab_meetings.md + +- Research: + - research/research_index.md + - Experiments: + - research/experiments/experiments_index.md + - General first steps: + - research/experiments/general_index.md + - Initialize your project: research/experiments/general/exp_first_steps.md + - Ethical approval: research/experiments/general/exp_ethics.md + - Participants recruitment: research/experiments/general/exp_recruitment.md + - General analyses tips: research/experiments/general/exp_analyses.md + - Code and data management: research/experiments/general/code_data_management.md + - fMRI: + - research/experiments/fmri/fmri_index.md + - List of resources: research/experiments/fmri/fmri_resources.md + - Coding the experiment: research/experiments/fmri/fmri_coding.md + - Run the experiment: research/experiments/fmri/fmri_testing.md + - Analyses workflow: research/experiments/fmri/fmri_analyses.md + - EEG: + - research/experiments/eeg/eeg_index.md + - List of resources: research/experiments/eeg/eeg_resources.md + - Coding the experiment: research/experiments/eeg/eeg_coding.md + - Run the experiment: research/experiments/eeg/eeg_testing.md + - Analyses workflow: research/experiments/eeg/eeg_analyses.md + - Behavioural: + - research/experiments/behavioural/beh_index.md + - List of resources: research/experiments/behavioural/beh_resources.md + - Coding the experiment: research/experiments/behavioural/beh_coding.md + - Run the experiment: research/experiments/behavioural/beh_testing.md + - Analyses workflow: research/experiments/behavioural/beh_analyses.md + - TMS: + - research/experiments/tms/tms_index.md + - List of resources: research/experiments/tms/tms_resources.md + - Coding the experiment: research/experiments/tms/tms_coding.md + - Run the experiment: research/experiments/tms/tms_testing.md + - Analyses workflow: research/experiments/tms/tms_analyses.md + - DNN: + - research/experiments/dnn/dnn_index.md + - List of resources: research/experiments/dnn/dnn_resources.md + - Coding the experiment: research/experiments/dnn/dnn_coding.md + - Run the experiment: research/experiments/dnn/dnn_testing.md + - Analyses workflow: research/experiments/dnn/dnn_analyses.md + + - Share your research: + - research/outreach/outreach_index.md + - Conferences: + - research/outreach/conferences/conferences_index.md + - Relevant conferences: research/outreach/conferences/interesting_conferences.md + - Prepare a poster: research/outreach/conferences/poster_presentation.md + - Prepare a talk: research/outreach/conferences/talk_presentation.md + - Conference admin: research/outreach/conferences/conference_admin.md + - Publishing a paper: + - research/outreach/papers/papers_index.md + - Writing resources: research/outreach/papers/papers_writing.md + - Figures: research/outreach/papers/papers_figures.md + - Citations and mentions: research/outreach/papers/papers_mentions.md + - Publishing: research/outreach/papers/papers_submission.md + # list of extension markdown_extensions: