Agenda: Milestone 5 - Meeting Minutes

[doctorbanu]

Meeting 22

Date: December 4, 2025 (Thursday, 1:00 PM EST)
Attendees: Amro, Aseel, Banu, Caesar, Safia

Summary

• The team reviewed the overall project status, noting that only a few days remained and both the presentation and the article were close to completion.
• The group discussed the structure of the final presentation, agreeing on a category-based layout (reasoning, summarization, creative generation, paraphrasing) supported by charts, visuals, and short explanations.
• Aseel led the design direction, and the team confirmed a road-themed visual style for consistency across slides.
• The group highlighted key research findings:
  • Open-source models performed surprisingly well in reasoning and creative generation tasks.
  • Commercial LLMs still hold advantages for highly specialized or complex domains.
  • Promising future directions include experimenting with larger parameter counts, fine-tuning methods, and evaluating performance under different context window sizes.

Action Plan

• Banu will compile and document all experiment findings (questions, answers, charts) and upload the file to the GitHub repo, to the 'findings' folder.
• Caesar will continue to work on the article and 'experiment' folder of the repo.
• Amro will finalize the main README.
• Aseel will continue leading the presentation design and finalize the slides.
• Reem will complete the visual summaries for the article and presentation.
• Safia will work on the conclusion slide.
• The team will meet again on December 7 to review all components and finalize the project.

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Meeting 23

Date: December 7, 2025 (Sunday, 12:00 PM EST)
Attendees: Amro, Aseel, Banu, Caesar, Safia, Reem

Summary

• The team confirmed that the project was in its final stage and checked on last-minute tasks before submission.
• Members reviewed Reem’s visualization tool, expressing strong approval and agreeing it should be included in the presentation as a demo video.
• The group prepared for the final presentation and the publication of the Medium article, coordinating timing and responsibilities.
• Repository organization tasks were reviewed.
• The team acknowledged that all major work was complete and aligned on wrapping up the project.

Action Plan

• Caesar will publish the Medium article today.
• Aseel will submit the final presentation,
• Reem will prepare the demo video showcasing the visualization tool for the presentation.
• Amro will finalize the repo READMEs.
• Team will submit all the work today.